Can I eSign Oregon Applicant Appraisal Form Questions

Solicit signature block template

during the sorting process we are reviewing each sheet to ensure that it is that the signatures were gathered on approved cover and signature sheets that it is the correct petition that the circulator signed and dated after one individual on the sheet and if the sheet is printed on colored paper stock that the circulator was a registered circulator at the time the petition was circulated those signature sheets that are gathered on white pages indicates that the petition that the circulator rather was a volunteer circulator signature sheets on colored paper stock indicate that the circulator was the hay hence why we have to verify if they were in fact a registered circulator at the time that they circulated the petition after we have verified that it is in fact the correct petition that the circulator signed and dated after at least one signature on the page and if required that they were a registered circulator at the time they were gathered the petition was gathered we also verify whether or not anything is printed on the back because it is required that a cover sheet be on the back of all circulated signature sheets cover sheet has the ballot title as well as the chief petitioners and in some instances the text of the initiative petition we verify that the stack that we have is sequentially numbered within the framework of the petition so 14 oh one two three four five and so forth so that way when we do data entry we know where we are in the process when observing the sorting process you will see individuals election division team members who go through the entire sheet as a whole to verify that the petition number is correct that the circulator signed and dated after one individual at least one individual on the page as well as that they are a registered circulator if the sheet is a is printed on colored paper stock some individuals some team members will individually verify those aspects by sorting through and verifying petition number all up in the upper right hand corner followed by the circulator certification to determine whether or not a person signed after at least one signer followed by reviewing all information on the back that the appropriate cover sheet has been printed on the back with the last piece being verifying sequential numbering if for any reason during the sorting process a petition sheet needs to be rejected because it does not meet the statutory administrative rule guidelines the team member will remove that sheet and select a petition sheet from the very back of the petition and remember it the sheet number that was rejected so that there are no skips in the memory once you may know that there are different types of petition sheets we allow various modifications at the request of chief petitioners but one standardized difference is between what is called an e sheet and the regular cover and signature sheet an ease sheet is used exclusively by an individual signer there is no middleman so there is no circulator involved in gathering this signature this individual receives the petition sheet in mail downloads from the internet gets this sheet and chooses to sign the petition so this petition sheet is treated slightly different this petition sheet green gathered by a paid circulator and what that paid circulator has done or this volunteer circulator has done they are attesting that they have witnessed all of the signatures on this page they have actually watched the person affixing their signature to the piece of paper this individual there is no circulator involved so there is no witnessing requirement it is merely a signer signing the petition and returning it to the cheap petitioners so what we look for on this type of petition sheet is we ensure that it is the appropriate petition and that a signature appears and a page number you may see that the petition sheet is oriented vertically horizontally comes in little tiny pieces of paper as long as we can determine that the signer had the opportunity to review the required information prior to signing we're going to accept that sheet and move forward you and what we do for data entry is we again look at each sheet but this time we're looking at blinds on the sheet we're not evaluating names at this point other than is a signature present but we are comparing the dates that the signer provided against the date that the circulator certified the petition sheet additionally we are going to be coding whether or not any of these lines are crossed out blank altered in any way so that the computer knows which lines are available for random sampling we complete all of this work in the Oregon centralized voter registration system it is the system that houses voter registration records as well as petitions and the election management module it's the petition module is where all petitions live we keep it current with active petitions but we also have a historical record of petitions that qualified to the ballot these include voter pamphlet petitions candidate petitions we select the appropriate petition and we data enter by pre-processing pages the petition screen which you will see has basic information about the petition has the date filed at the start of circulation which is important because in a later step the computer will use that information to determine whether or not a voter needs to be flagged because they may not have been active during that period of circulation it also keeps a running total of the number of lines that have been accepted the number of pages submitted it also tallies the number of lines that we code as altered blank cross doubt or invalid or no signature so that way the computer knows those lines are not available for sampling we select the appropriate County which in our case is state of Oregon as well as the appropriate submit all part of the information that has been previously entered will be the maximum number of lines that a petition sheet was approved for and as you compare you're looking for the last good line that the circulator certification certifies up here so comparing this circulator signed at 5:23 each of the signers also signed at 5:23 so the last good line is ten I see nothing on that sheet that is altered crossed out blank or no signature or an invalid date so I'm going to go to the next page which the computer automatically advances for us data entry is essentially reviewing each line to determine which ones you will be accepting for verification on this page there is a cross out on line three so we update the code of that line to cross out and the computer now knows that that line is not available to be selected during statistical sampling so for this particular sheet the last good line is line seven because the circulator signed certified the sheet on May 26 and the signers all signed on May 26 should the circulator have signed 525 we would have pulled this sheet out should the person who signed line 7 provided 527 as the date they signed we would code that line as an invalid date this process was developed with ten key in mind with the Enter key from the 10 keypad advancing just as if you were tabbing as people become more comfortable they will speed up and can complete several hundred sheets in a half-hour period of time we tell the computer how many lines we need to randomly select and so OCR will randomly select that number of lines and it will provide us with a list of page and line numbers that have been randomly selected which we will then use to verify signatures when it's time to generate the sample we don't let the computer calculate the number of signatures to select the number of lines to select we calculate that and two of us sign off on it the number that we verify is five point zero one percent of the number of accepted lines for that submittal time zero one and we always round up because the statute says at least five percent so the point 0 1 is percent is included to ensure that we meet the statutory requirements 12 and then we generate once the sample is generated we will separate out the sampled sheets from the unsampled sheets to ensure that team members when they're verifying it lessens the likelihood that they'll use the wrong page but the correct line when entering OCR to verify signatures we narrow the parameters down to the bundle that we have signed out and we verify all results and it is as simple as reviewing which page and line number have been sampled which is provided to us on the screen so page 1401 lines 6 the biggest challenge we have is to read people's handwriting because if we can't find the individual here with the information provided we have to reject the line as not registered the system has been built to have allow for rather the use of wildcards and there is a wild-card delimiter which you can enter the information in and it searches through all possible combinations in this instance I have eight different ones that I can check you so we search through to look for the correct address that a person may be registered at if they are not registered there we then review each and every signature I was fortunate to find this particular individual and I am selected their signature and tied their voter registration record to the page and line number that was sampled which is required by statute it is a hot key that is used often times it will be very quick and the observer will see very little signature verification we are looking to determine if we see more similarities than dissimilarities between the signature provided on the page as well as all signatures contained within the voters registration record before any step in signature verification is actually complete items that are rejected during that process are reviewed for example during the sorting process any sheet that is removed is reviewed a second time even a third time to ensure that that petition sheet really does not meet the statutory and administrative rural requirements during data entry signature lines are reviewed to ensure that they are categorized correctly after signature verification each signature that has been coded as rejected or as a multiple signature a duplicate or triplicate is reviewed by division staff to ensure that they were really rejected appropriately much like the initial verification we will search for the appropriate individual and determine what is happening between what is on the signature sheet and what we see on the screen we will go to the correct page and line number and cert for the individual that appears and compare signatures to determine if in fact the signature line was rejected appropriately no petition is rejected until all rejected signatures as well as any signature coded as a duplicate triplicate or multiple is reviewed by elections division team members certifying petition status no later than 30 days after the deadline to submit signatures the elections division certifies the statistical sampling results those petitions determined to contain at least the required number of signatures are assigned a measure number and placed on the ballot