Can I Sign Oregon Work Order

Can i document type sign work order oregon

Welcome to the Oregon Secretary of State's notary education course. In this module we will review what a notary should be aware of when notarizing for an employer and what to think about before signing an employer agreement. Companies that employ notaries should have an employer notarization policy that addresses what is required of the notary while employed with the company. For example: What time will the notary be available? Will the company charge for notarizations? What is the disposition of the journal when the notary leaves the employment? Is there any liability coverage for the notary under the employers insurance? It may be up to the notary to address these kinds of questions with the employer if there is no employer notarization policy on hand. Remember, you are commissioned by the state not your employer. Notaries have the sole responsibility to refuse a notarization should any concerns arise regarding a notarization. If you work for an employer you will need to discuss with them what the office policy is regarding notarizations for customers. Does their policy allow for notarizing for coworkers while on the job, or only during breaks and lunches? If the policy is to charge the customer, the notary will perform the notarization and also collect the fee charged. The fee is then turned over to the office. The notary does not keep the fee. It will go to the employer. That's why it's important to address these issues and know what the employer notarization policy is. You are commissioned by the state, not your employer. So while you were on the job you may waive the fee because it is the office policy. But when you are on your own time you may charge a fee. Remember, choosing not to charge some people while charging others must be done in a consistent non biased manner. Let's take a look at the Journal Agreement. Your employer may require you to sign a Journal Agreement. A Journal Agreement is a signed document between the notary and employer detailing what happens to your journal should you leave their employment. If a Journal Agreement has been signed, the journal stays with the employer and the notary takes a signed copy of the Journal Agreement with them. The notary may also take a copy of the journal pages with them. Remember, if you have a signed Journal Agreement with your employer, you will leave your journal with the employer when you leave and take a copy of the journal agreement with you. In summary, the notary has a right to collect fees for notarizations performed outside their work as long as they have not signed a fee waiver. It is advisable to have an employer notarization policy agreement with your employer regarding when, where, and for whom you can notarize during working hours. When leaving your employer do not leave your journal with them unless you have a signed copy of the Journal Agreement. Don't forget that notarization fees may be subject to income tax if the notary keeps the fees. For further information please consult the Notary Resource Aids located on our website. Or contact the corporation division at 503-986-2200.