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hi everyone kevin here today we are going to look at what is microsoft 365 you might have heard of it before it's this subscription thing that microsoft offers but anytime i bought a computer in the past i've already had office so why would i want to pay for something like that on an ongoing basis and this reminds me of a conversation i had with my dad a long time ago i was working at microsoft at the time and i remember i flew home to visit him in new jersey and my dad said hey kevin come over here i have something i want to ask you and i said yeah what's up what do you want to ask me he said you know this this whole microsoft and this subscription thing for software i just i really really don't like it i just want to buy my software and just have it now first off that was kind of like a stab in the heart because this is the stuff i was working on and my dad was questioning whether it was worthwhile paying for but at the same time i really kind of understood his perspective this is how software was sold for the longest time you'd go to the store you'd buy a new computer and you'd get microsoft office and then you wouldn't worry about it until you bought your next pc today we're going to look at what is microsoft 365 what do you get with it what are all the benefits at the end of this video i'd love to hear your comments down below do you think you'll become a subscriber or do you think it just makes sense to buy microsoft office one time or maybe you'll even use some of the free alternatives i'd love to hear what you think before we jump in i think it makes sense to take a moment to look at how we even got here in the past to buy office well typically what would happen is you would go to dell or you go to hp and you'd buy a new computer and as part of that process of buying a new computer they would push microsoft office and you could buy office for maybe two three four hundred dollars depending on the version of office you wanted and then that would come with your computer and you now had office and you wouldn't have to think about it again for a very long time and most consumers with pcs the refresh cycle tends to be about three to four years before you buy your next pc so people wouldn't think about office for probably about four years and then they'd go through that same process again now what's really interesting is microsoft two also matched this same exact buying cycle so microsoft would have three year releases and every three years you'd have a new big release of microsoft office so you'd spend the first year planning out what you wanted to build as part of that next release then you'd spend the next two years going through and actually building it and then testing it and getting it ready to ship as an interesting aside at microsoft usually what would happen is you join a team and you'd be part of that team for three years and then once the big shipment happened you'd go and you'd switch to a new team and try working on something else and that process continued many many cycles but when you think about that waiting three years to get a new release out that's a really long time especially in terms of technology these days you have new features new functionality coming out on a monthly basis some cases even a weekly basis and at the extreme even on a daily basis now the industry was shifting and microsoft had to match this so that's when they introduced a service called office 365. the reason it was called office 365 is it pulled together all of the traditional office apps and when you think of traditional office apps those are things like word excel and powerpoint so you could get a subscription you got access to that software and you would get frequent and constant updates and fixes over your service term now over time they've had this thing office 365 and microsoft has continued to add more things into that subscription so instead of just word excel powerpoint now you get a lot more than just that you get forms you get to do you get family safety you get one drive you get all of these other things which aren't really considered part of the traditional office or the office suite and so microsoft said well we should probably update the name to reflect the broader scope that's when the name office 365 shifted over to microsoft 365 and that happened back in april of 2020 just to reflect that larger scope now you might be wondering why is it called microsoft 365 okay i get it there are a lot of products included as part of this subscription but where did the name come from why does it have a 365 at the end well microsoft views it and many consumers view it as a service you're getting constant updates you're getting storage space you're getting all of these benefits on an ongoing basis so the 365 well that represents how many days are in the year and you get your service every single day of the year so that's what brought together microsoft and 365. and now you could argue on a technicality that it should be 365.25 because of leap year but you get the point anyway let's jump in and actually see what are the benefits of microsoft 365 and what do you get with it first off you can install all of the different traditional office apps on your computer here for example you can install word excel powerpoint outlook publisher and access and not only can you install them on your pc but you can also install them on your tablet or on your phone and best of all anytime any software updates come out or maybe new features get released you get access to all of those now what are some examples of that in microsoft word there's now a new dark mode that changes the canvas to dark helping your eyes relax a little bit more in microsoft powerpoint you can now create and save your very own animated gif in microsoft excel you can now very easily convert data from a pdf into an excel spreadsheet also there are a whole bunch of new data types where you can easily import data related to any one of these categories now those are just some of the most recent examples of new features in these different products but keep in mind anytime something new comes out you get access to that with a microsoft 365 subscription now you might be thinking well hey that's great but really i just need a basic word processor and my old version of office or even some of the free alternatives out there well they do all that basically a word processor is a commodity these days why would i want to pay for a subscription okay i got it why don't we jump in now and let's take a look at word excel and powerpoint and look at how they're starting to connect to different services so you get value on an ongoing basis i'm now back within microsoft word and here's an example of a service that has been integrated into word up here on the home tab over on the far side there's something called editor and this will help you improve your writing so here i could click on that and i get spelling suggestions i get grammar suggestions and then here it also helps me refine and improve my writing so if you've ever used grammarly before this is microsoft's equivalent of it and you get this included with your microsoft 365 subscription in microsoft excel you get access to money in excel and this helps connect your excel spreadsheet to your banking information so this way you can stay on top of your finances directly in excel and in microsoft powerpoint up on the home tab over on the far side here too you get access to design ideas so here i created a slide called the kevin cookie company and powerpoint looks at the content of my slide and here it's identified all of these different design ideas for my slide here i have some animated backgrounds and i have different images that match the text on the slide so this will help me create a much more beautiful looking presentation along with design ideas up here too by being a subscriber i get access to a massive quantity of different fonts here as i scroll through all of my fonts you'll see this cloud icon next to all of these different fonts i can download these fonts for free for use in my presentations so now i can really make my slide look how i want it to look also by being a subscriber i get access to an ever expanding collection of templates here on templates.office.com you can see a preview of all of the different templates that you get access to across all of the different traditional office applications back within microsoft powerpoint but also available in word and excel i get access to thousands and thousands of royalty free images that i can use in all of my creations here i can search for different images and here you can see just a sampling of the different images that i get access to along with images i also get access to thousands of different icons cut out people stickers and i even get stock videos as well that i can incorporate into my content so far we've been looking at the traditional office apps and the value you get from them however there's a lot more than just that you also get access to a service called microsoft onedrive and this allows you to store files in the cloud with my account i get one terabyte of space now in my opinion the storage alone is one of the most compelling parts of a subscription with my onedrive account i set up my pc so it automatically syncs with onedrive and i can backup all of my files once i put my files in the cloud i can access these from anywhere so let's say i go on a trip to europe i can get to my files wherever i happen to be also i can share these files with others if i want to work together with people so here i can share a folder or i could share an individual file so if i click on this i can share and we could work together now along with all of that you also get something called the personal vault and this is a place where you can store very sensitive information like maybe your passport photo or your social security card to be able to access this folder you need two-factor authentication and then it'll lock after a set amount of time moving on in microsoft outlook on the web you can check your email and there are no advertisements that appear alongside your messages this way you can just focus on your email this now brings us to skype and this was one of the most popular messaging apps back in the day before facetime messenger whatsapp and all these other communication apps came along and yes this is also part of a subscription to be fair i really don't use it all that much but there is one really nice perk you get 60 minutes of free worldwide calling with a subscription and anytime i travel i've used this often if let's say i need to call a local number now you're probably starting to get a sense for why it's called microsoft 365 instead of office 365 there's a lot of additional value beyond just the office apps and here's yet another example of an app called family safety this is a place where you can set screen time limits you could set gaming limits all for your family and microsoft is trying really hard if microsoft products alone aren't compelling enough they also offer partner deals as well that come with a microsoft 365 subscription so here you can get a three month membership with adobe or you can get some credit towards one-on-one private lessons now personally i don't think these are that compelling however microsoft promises that more value is constantly coming to all of these different partner offers and lastly with a subscription you also get live tech support so if you have any questions or maybe you're running into some issues you can talk with someone at microsoft via chat and you can get support we've looked at all of the different value you get from microsoft 365 but of course the question arises what is all of that going to cost me and do i think the cost is less than all the value that i'm going to get microsoft 365 offers two different plans one of them is a personal plan so if you're just an individual and you want to get it for yourself it's 70 per year if you're part of a family or if you have multiple people coming in with you it'll cost you a hundred dollars per year this is the plan that i'm personally on and i have a full family so we have six people using this plan and when you have six people it's an incredible deal it's a hundred dollars per year but if you divide that by six it works out to 17 per year or a dollar forty per month and to get one terabyte of cloud storage space per account for only a dollar forty a month and also get access to all of these different office apps with stock images and all the other functionality it's pretty much a steal now despite all of this you're still going to have some people who just don't like getting a subscription so it's like my dad you just want to pay one time and luckily microsoft does still offer some options here for example if you want outlook word excel powerpoint and you just want to pay once it costs 250 dollars if you just want word excel and powerpoint and you don't care about outlook there's also another option called office home and student and for a hundred fifty dollars you just pay one time and then you have access to all of these apps in perpetuity at least for this version the next time the subsequent version comes out you'll have to either dish out money again or you could just keep using the 2019 version all right well that in a nutshell is what microsoft 365 is and if you're wondering well am i personally a subscriber yeah of course i am why why would i pull together a video on this at least for me i see enough value that exceeds what i end up paying so for me it makes sense now i would love to hear from you do you think it makes sense to get a subscription to microsoft 365 if not why not i know there are a lot of other options out there but i'd love to hear your thinking down below in the comments anyway i hope you all enjoyed this video if you did please give it a thumbs up to see more videos like this make sure to hit that subscribe button also if you want to see me cover any other topics in the future leave a note down below alright well that's all i had for you today i hope you enjoyed and as always i hope to see you next time bye [Music] you