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FAQs
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Can NDAs (non-disclosure agreements) be signed through an online form? Are there any legal implications with an online form?
In a word: Yep!Thanks to the E-SIGN Act, documents signed electronically have the same legal protections as those signed with a physical pen! As long as your eSignature solution is committed to strong legality and your NDA is drafted by a professional, you absolutely can trust NDAs that are created, signed, and stored online.There are a few options out there. The rest of these examples are using signNow’s service. You can even create one now with a free signNow account.Here’s how to set up the NDA:Step 1: Acquire an NDA TemplateYou can find NDA templates online, but I would recommend seeking out a legal professional to create one that’s right for your needs.Step 2. Upload the Template, Add SignersAfter signing in to your signNow account, you’ll see the "Who needs to sign?" menu. For a confidentiality agreement, you’ll probably want to choose between “Me & others” or “Just others.” After selecting one, you’ll be able to drag and drop, choose “Add File,” or use any of our integrations to upload your non-disclosure agreement.Now you can add signers, loop in other parties via our CC feature, and assign a signer order if needed. Select “Prepare doc for signing” to move on to the really cool part!Step 3. Format the NDA and Fill in Your InformationWith the NDA you imported pulled up in front of you, click any of the fields across the top of the page and drag it to where you want to place it in the document. Most of the fields have advanced features and some even let you add a validation type (email address, numbers only, etc.) to help guide signers and reduce errors. Take some time to click around to get your NDA dialed in.Once you get your formatting just right, hit Continue at the top of the page. Back on the “Get your document signed” page, you’ll add a title, an optional message, and send your online NDA out for signatures!Step 4. Sign Your NDA Online (Legally and Securely!)If you’re one of the signers, a prompt to sign the non-disclosure agreement will hit your (and other signers’) email inbox as soon as you send it out for signatures. Just click the “Review & Sign” button in the email to continue.We provide a variety of ways to create your electronic signature:Draw your signature on a touch screen using your finger or a stylusUpload a photo of your signatureType in your signature and customize from a selection of fontTake a picture of your signature using your smartphone’s camerasignNow will automatically prompt each signer to complete all their required fields. Once you’ve filled out your portion of the NDA, all you have to do is agree to one last legality measure and your job is done!Step 5. Access Your Online NDA Any TimeTo check the status, edit, or even download a hard copy of your confidentiality agreement; just visit the Documents section of your signNow dashboard any time.
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Are there any free contract management/reminder softwares out there?
Yes, there quite a number of free contract management softwares out there. Over the past couple of years I’ve tested and tried a bunch of them just to find out which best aligns with my style of working.I’m listing down a few of them based on two parameters viz. 1) How robust/efficient the free version of the software is, and 2) How much pocket friendly the paid version is.These are my top recommendations after trying everything that’s there in the market.#1. Intelligentcontract (offers 14-day free trial)My typical usage with this software involved managing legal receipts and contracts and with that i found this software to perform extremely well. The way the use case scenarios have been precoded in the form of readymade templates really makes this thing stand out.IntelligentContract also performs well for Healthcare, HR, F&B, Hotels, and many more.Some of the features that i found really useful and are worth sharing:Contract AlertsUpload DocumentationSearch ContentManage RenewalsImport DataFields and Layout Customization,To-Do ManagementIntuitive ControlManage Foreign CurrencyArchiva VaultOnline Electronic Signature#2. OneSoft Connect (offer one month free trial)This is another free contract management software of choice.Given Onesoft provides one month free trial, this is recommended to anyone who’s looking to start using software(s) when it comes to managing contracts.Here are a few features that I liked about Onesoft that help in managing contracts as a whole.Track Business ActivitiesManage Customer RelationshipsProject and Contract ManagementContact RecordsRecords of Business ActivitiesCRM for Sales Watch deadlinesHR Process Management#3 ContactSafe (offer a free trial account with limited features)This free contract management software comes with limited features for the trial period.The paid version though is quite versatile and well thought off. Listed below are the features that puts this on my list of recommended contract management softwares.Intuitive keyword searchingSet remindersAutomated reminders to recipientsTrack auto renewing contractsTrack a contract’s status throughout its lifecycleStore attachments, track amendments & link related documentsNotifications on new uploadsRead-only & no-delete usersAll data is encrypted at rest and in transitIntrusion, malware & virus detectionVulnerability & penetration testingIntegrate with signNow, Okta/SAML 2.0, Active Directory, SalesForceI hope this answer helps you take your contract management game to the next level.Edit 1: For all the lazy readers here, I prepared this really sick infographic to summarise everything.
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How do you fill out the articles of organization for an LLC in Florida?
Quoting Instructions for Articles of Organization (FL LLC) :FILING ONLINE OR BY MAILThese instructions are for the formation of a Florida Limited Liability Company pursuant to s.605.0201, F.S., and cover the minimum requirements for filing Articles of Organization.Your Articles of Organization may need to include additional items that specifically apply to your situation. The Division of Corporations strongly recommends that legal counsel reviews all documents prior to submission.The Division of Corporations is a ministerial filing agency. We cannot provide any legal, accounting, or tax advice.Limited Liability Company NameThe name must be distinguishable on the records of the Department of State.You should do a preliminary search by name before submitting your document.The name must include:Limited Liability Company, LLC or L.L.C.; ORChartered, Professional Limited Liability Company, P.L.L.C. or PLLC if forming a professional limited liability company.Do not use or assume the name is approved until you receive a filing acknowledgment from the Division of Corporations.Principal Place of Business AddressThe street address of the LLC’s principal office.Mailing AddressThe LLC’s mailing address, if different from the principal address. (P.O. Box is acceptable.)Registered Agent Name and AddressThe individual or legal entity that will accept service of process on behalf of the business entity is the registered agent.A business entity with an active Florida filing or registration may serve as a registered agent.An entity cannot serve as its own registered agent. However, an individual or principal associated with the business may serve as the registered agent.The registered agent must have a physical street address in Florida. (Do not list a P.O. Box address.)Registered Agent’s SignatureThe registered agent must sign the application.The signature confirms the agent is familiar with and accepts the obligations of s.605.0113(3), F.S.If a business entity is designated as the Agent, a principal (individual) of that entity must sign to accept the obligations.If filing online:The registered agent must type their name in the signature block.Pursuant to s.15.16, F.S., electronic signatures have the same legal effect as original signatures.NOTE: Typing someone’s name/signature without their permission constitutes forgery pursuant to s.831.06, F.S.Limited Liability Company PurposeA Professional Limited Liability Company (which is formed under both Chapter 605 and Chapter 621, F.S.) must enter a single specific professional purpose. Example: the practice of law, accounting services, practicing medicine, etc.Non-professional companies are not required to list a purpose, but may do so.Manager/Authorized RepresentativeThe names and street addresses of the authorized representatives or managers are optional.Manager: a person designated to perform the management functions of a manager-managed limited liability company. Use MGR.Authorized Representative: a person who is authorized to execute and file records with the Division of Corporations. Use AR. See 605.0102(8), F.S., for more information.A Manager or Authorized Representative may be an individual or business entity.Do not list members.NOTE: If you are applying for workers’ comp exemption or opening a bank account, Florida’s Division of Workers’ Compensation and your financial institution may require this information to be designated in the Department of State’s records.Effective DateAn LLC’s existence begins on the date the Division of Corporations receives and files your Articles unless your Articles of Organization specify an acceptable alternate “effective” date.LLCs can specify an effective date that is no more than five business days prior to, or 90 days after, the date the document is received by our office.If you are forming your LLC between October 1 and December 31st, but don’t expect to transact business until the next calendar year, avoid filing an annual report form for the upcoming calendar year by listing an effective date of January http://1st.By specifying January 1st as the effective date, your LLC’s existence will not officially begin until January 1st of the following calendar year, even though your entity is already on the Division’s records.The January 1st effective date will allow you to postpone your LLC’s requirement to file an annual report form for one calendar year.SignatureMust be signed by at least one person acting as the authorized representative.If filing online: The authorized representative must type their name in the signature block. Electronic signatures have the same legal effect as original signatures.Correspondence Name and EmailPlease provide a valid email address.If filing online: The filing acknowledgment and certification (if any) will be emailed to this address.All future email communications will be sent to this address.Keep your email address up to date.Certificate of StatusYou may request a certificate of status.This item is not required.A certificate of status certifies the status and existence of the LLC and verifies the LLC has paid all fees due to this office through a certain date.Fee: $5.00 eachCertified CopyYou may request a certified copy of your Articles of Organization.This item is not required.A certified copy will include a filed stamped copy of your Articles of Organization and will verify that the copy is a true and correct copy of the document in our records.Fee: $30.00 eachAnnual Report NoticeEvery LLC is required to file an annual report to maintain an “active” status in our records.If the limited liability company fails to file the report, it will be administratively dissolved.The filing period for annual reports is January 1st to May 1st of the calendar year following the LLC’s date of filing or, if listed, its effective date.The annual report is not a financial statement.The report is used to confirm or update the entity’s information on our records.
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What are the best productivity tools for entrepreneurs?
I now accept Suggested Edits, as they come in. Include the price of the product/service.Pre Launch:Javelin. Start and grow your product faster. javelin.com/?ref=p5eybNFKResearch:Clipular http://www.clipular.com (free)Evernote http://www.evernote.com. Free, and $45 per year.Launching Soon Page:LaunchRock http://www.launchrock.comLaunchSoon http://launchsoon.comLanding PagesSelf Hosted:ThemeForest http://www.themeforest.net $8+Hosted:UnBounce (landing pages) http://www.unbounce.com $50/moKickOffLabs: http://www.kickofflabs.com/ $15/monthOptimizely: https://www.optimizely.com/ $17/monthTurnkey...
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What is an optimal stack of tools for B2B Sales professionals?
Consider using an email lead generation software as part of your optimized stack to accelerate growth using the speed and directness of email. Many businesses use an email lead generation tool such as Clickback MAIL with their purchased data to turn cold contacts into warm leads. Blending then inbound and outbound strategies can keep the B2B leads coming.Purchased email lists can definitely be thought of as a double-edged sword. But if used correctly, it has the power to foster strongly connected business relationships with potential customers driving leads and sales for your organization.Using Email Lead Generation software that enables you to send email campaigns to your list of cold business contacts turning them into leads can actually propel your business forward.As with many things in life, list quality is more important than quantity in email marketing. Use growth tactics that focus on loyalty campaigns, and highly reputable email list purchasing. Sustainable growth takes time, and TLC. A smart email marketer will use these tactics and more to ensure that their lists are helping them deliver results that flourish over time.Disclaimer: I work for Clickback.
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What are the best free business tools for startups?
Blogging, writing:Grammarly - grammar checker for the grammatical, spelling, and punctuation mistakes. Irreplacable if you create any content.HemmingwayApp - great app to check if your posts or emails aren’t too long or complex.KeywordTool - helps to find the keywords that people are searching with Google and other popular SEs.Medium - free blogging platform.Social media:Buffer - nice social media scheduling tool. Only 10 posts ahead in the freemium version, but it’s still pretty cool.Tweetdeck - good (an free!) tool to help you manage multiple Twitter accounts.Outbound and sales:Appoint.ly - streamline scheduling platform. You can post a link to your Appointly to your website or your email footer, making it super easy for your customers to sign up for the beta or any call/meeting.Hubspot - a simple CRM tool for the sales team.Graphics:Canva - a simple tool to make really nice graphics for your blog and social media. I like the set templates for various channels (eg. Twitter, Facebook).Piktochart - pretty much the same. A tool to create nice infographics and presentations. Note that all your designes will have piktochart logo at the bottom unless you pay for a premium version.Befunky - not so popular as Canva or Piktochart but really cool. There is photo editor, collage maker and the designer with pre-built templates for social media etc.Pexels, Unsplash - beautiful stock photos that are free for any personal and commercial purpose.Others:Google Analytics - I don’t know any better free tool for the analytics. You need some time to get to know it but once you do, you can learn a lot about your audience and their interaction with your website.Hotjar - another tool for the analytics. Hotjar monitors users’ interaction with your website or app. You can either watch a single user’s interaction or create a heatmap.Google Docs - I put all my reports and important notes there - it’s easy to share with your team and you can access to it from any deviceSlack or Rocket Chat - the best way to communicate with your team. Integrations with other tools make them even more awesome.Trello - nice and free tool to keep your work progress clear.EDIT: We’ve just published a free ebook for startups! It contains a step-by-step guide for software development, tools suggestions, and other information for startups. You can find it here: Software development step by step - ebook.
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What new lean startup tools/approaches do you wish had existed when you first launched your startup?
Hey!That’s a great question that makes me come back in 2016 when we launched one of our AdTech startups.The only thing I WISH we had put enough attention to was the CRM system. And I will tell you why.We developed a self-serve platform (DSP) for online advertising. The demand for such type of adtech products was high! After our in-house marketing activities, we received so much feedback and luckily many registrations. And guess what?We started to store all that leads, ALL customer profiles in the spreadsheets. In six months, it was a terrible disorder out there (with over 6k lines of emails, customers details, etc.).Of course, we forgot about follow-ups. Of course, we missed a bunch of potential customers (losers, agree?). Our sales and customer support team asked people the same questions just to find out the context. So I believe that was a huge mistake not to hire even the cheaper and most simple CRM form the first days of running our startup worldwide.In six months, we integrated the Streak. Then we tested NetHunt CRM and we liked it. For three years already, we trust NetHunt CRM relations with our customers → Free CRM for Gmail | NetHuntOur team is 100% satisfied with the results.Probably, it’s not a very accurate response to your question as CRMs existed at that time. However, it was one of our biggest mistakes which cost much.I sincerely hope that you won’t repeat it with your startup.Good luck!
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What are the best productivity tools for a small business startup?
Every start-up business relies on for efficient and effective tools to attend their office routines. Right from the conceptualization to the commitment of business, entrepreneurs think about a whole lot of ideas to successfully run the show. In order to communicate with all the team members of the company to know and understand the daily work outputs, they need tools where they can seamlessly interact with them.Few to list down are... Troop Messenger This team messaging application simple and totally affordable first choice to pick for any kind of Startup business for attending their work routines. The New start-ups who are looking to integrate a team messaging application can register to Troop Messenger free of cost till May 31st, 2019 and in addition to that whoever registers to any plan after the said period, could try the application for one complete month for no cost. You can start using the Troop Messenger in your Windows, Mac OS, Linux operating systems and as well as in your Android and iOS mobile Phones. Asana Project Management is made simple with Asana. This application allows the teams to create unlimited projects to manage them easily all just at one place. With Asana plan your project, organize and allocate project tasks, and gives a detailed report of status updates on the projects. It is a complete and highly result-oriented end-to-end project management tool for all kinds of start-ups. We have the best productivity tools in the market. But try giving a sure shot for Troop Messenger for uninterrupted team communications.
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How can I incorporate in Delaware without spending money on a lawyer?
Basically a copy + paste job, you say? Documentation fairly standard? If forming a Delaware corporation was this easy, even Unfrozen Caveman Lawyer could do it:With the advent of artificial intelligence and template-based services becoming the norm, the value of using an attorney hasn’t been eliminated, but it has driven the costs of services down (See How much does it cost to incorporate in Delaware? How long will it take? How much is it to do it yourself vs. having a lawyer do it? What are the yearly costs associated? (ie. filing fees, etc.)).First, read this post: A newbie’s guide to incorporating in Delaware.Second, read Legal Concepts for Founders, a publication by Clerky that provides definitions for key startup law terms.Third, if you need more information, please review these steps:(1) Select a Name. Confirm availability of the name chosen for your company (Delaware state web search: https://delecorp.delaware.gov/ti...). Also, if you plan on doing business in any other states, you'll want to make sure you can form under that name in that state as well.(2) Register an Agent. Use the third party service, or have your lawyer choose an option such as Harvard Business Services ($50/yr).(3) Prepare Certificate of Incorporation. Prepare a certificate of incorporation. Any page beyond the first page will cost you $9 per page. Startups generally prefer to issue 10 million shares of common stock. But you will know how to avoid the Delaware tax freak-out and choose a par value - typically a par value of $0.001 or $0.0001 to avoid a large tax bill. One of my former clients DIY'd her Delaware corp and she received a $35,000 tax bill.(4) Have Incorporator Sign and Date the Certificate of Incorporation. Electronic signatures are as good as paper ones, and Delaware accepts documents through e-signature platforms such as signNow, http://h30261.www3.hp.com/~/medi....(5) File Executed Copy of Certificate of Incorporation with Delaware Secretary of State. You can file directly with the Delaware Secretary of State by fax or by mail (see State of Delaware - Division of Corporations ) or through a registered agent service such as The Corporation Trust Company (http://www.ctadvantage.com), Corporate Service Company (Registered Agent Services), or Harvard Business Services. But NOT through email (boo).(6) Receive that filing was accepted by Delaware Secretary of State.(7) Determine Initial Capital Contributions. If there are any items of material value that one founder is bringing to the table that other founders do not have. If a founder is contributing material intellectual property, assets, or other things of value or if any founders plans to contribute more than the minimum amount of cash pre-set to the Company, you'll need to know the tax and legal consequences for their actions.(8) Prepare your Post-Formation Documents, including:Action of IncorporatorBylawsInitial Board ConsentRestricted Stock Purchase Agreements (or Stock Purchase Agreements)Notices of Stock IssuanceIndemnification Agreements83(b) Election FormSubscription LettersConfidential Information and Invention Assignment AgreementsCommon Stock Certificates(9) Collect all signatures for all Post-Formation Documents.(10) Obtain executed copies of your co-founder's Subscription Letters, and, to the extent applicable, Restricted Stock Agreements.(11) Collect all capital contributions from each founder and retain evidence of payment for the Company’s records.(12) Issue Stock Certificates based on your template that prints the applicable restrictive legends on the front page of the certificate.(13) Each Stock Certificate signed and dated by President and the Secretary of the Company.(14) Know difference between delivery vs. retained stock certificates:• Delivered Stock Certificate. If a founder is not entering into a Restricted Stock Agreement and his or her shares are NOT subject to vesting, the Stock Certificate can be delivered immediately to the founder. Of course you need to retain a copy of the Certificate (front and back) for your records.• Retained Stock Certificate. If, however, a founder is entering into a Restricted Stock Agreement and his or her shares are subject to vesting, then the Company would retain that person's Stock Certificate to be held by the Company in escrow pursuant to the Restricted Stock Agreement.(15) File Section 83(b) Notice with IRS. Any founder who is entering into a Restricted Stock Agreement must decide whether or not to file an 83(b) election with the Internal Revenue Service (IRS).(16) File to obtain a Federal Employer Identification Number, which is required of all corporations. See the IRS website for instructions regarding the filing of Form SS-4 (http://www.irs.gov/businesses/sm...). Filing can be completed online.(17) File for State Tax ID. .(18) Securities Law Compliance. Federal and state securities laws may require governmental filings reflecting the issuance of stock to founders.(19) Foreign State Qualifications. You should know that corporations are required to qualify in other US states if they transact business in that state.(20) Prepare a Stock Ledger. You should know to record the issuance of each Stock Certificate and any subsequent transfers and cancellations.(21) Company Recordbook. You should know how to setup and maintain the Company’s records, including a corporate minute book, to hold important corporate documentation (including the Formation Documents).Finally, ask a lot of questions on Quora! There are many great startup lawyers on Quora who are willing to help point you in the right direction without charging their high hourly rates. Please take advantage!SUMMARYSo, forming a corporation is fairly standard but it's not really a copy + paste job.If you want to avoid paying a lawyer altogether, but still want to be provided with the forms necessary to get all this done for $1,000 or less, choose a third party service like Clerky. In the end, it will cost you much more to clean up your operation, but that's okay, because that's how we as cavemen lawyers make a living.Here's how much you can expect to pay for DIY costs and other fees on forming a Delaware corporation.Good luck!
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