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um our next lecture i will be given by two education specialists at the american national archives missy mcnatt and sarah lions davis mcnatt sarah lions davis missy briscoe magnet america virginia [Music] the name of the next lecture is to form a more perfect union education national archives missy and sarah over to you well hello this is missy mcnatt from uh i work at the national archives in washington d.c and very very excited to be with you this morning for us and i know it's afternoon for you and i think this is a wonderful opportunity um so sarah's going to come on and say hello and um you know we actually use google meets all the time so i'm not as familiar with zoom so i'm going to go ahead and try to share the screen and let sarah say hello if we have a blip there hopefully it will you know we'll get we'll get through it quickly so sarah if you want to say hello and then i'll share the screen great thank you missy and as missy said thank you for having both of us today we're really excited to share a little bit about the national archives in the united states and what we do as educators i've been with the archive for about 11 years or so and i'm just thrilled to be with you all today so thank you okay i'm going to go ahead and try to share the screen and let's see um uh okay i think i've gotta get out for just two seconds and do something else let's see okay we'll talk a little about this in our program but i think so much of the past few months for all of us has been just adjusting to the new technology and the new opportunities so okay you sat there sarah yes i'm gonna do this okay okay so um we're just going to give a little bit of a background about the national archives and what we do to begin with next slide please missy so we're going to start with what is the national archives you can see here this is our main headquarters in washington dc and this building is just off the national mall so it's not far from the white house the smithsonian museums and the u.s capitol next slide please part of our mission as the national archive is to provide public access to federal government records in our custody and control you know public access to government records strengthens democracy by allowing americans to claim their rights of citizenship hold their government accountable and understand their history so they can participate more effectively in their government we really keep this mission statement in mind during our educational programs in a democracy as we all know records belong to the people and for more than eight decades nara has preserved and provided access to the records of the united states of america records help us claim our rights and entitlements hold our elected officials accountable for their actions and document our history as a nation in short the national archives really ensures continuing access to essential documentation of the rights of american citizens and the actions of their government next slide please and we just like to say nara is the nation's record keeper and as so preserving that history and making it accessible to the american people and next slide please it's a little historical background on us so in 1934 president franklin d roosevelt signed legislation creating the national archives in 1935 120 national archives staff members moved into this uncompleted building and you can see here is a photograph of the building during construction and congress did establish the national archives to preserve and care for the records of the u.s government before this there was not really a standardized records keeping for the federal government so you'll see pictures of the records being held kind of in various various different places depending on the agency but there was not this centralized location next slide please the national archives is run by the archivist of the united states this is a political appointment the honorable david asferio is our current archivist of the united states he was confirmed for the role in november 2009 having been nominated by president barack obama mr fario is the former director of the new york public library system as their director he had spearheaded the nypl's connection with google books and he really believes in digitization and access and has helped the national archives um really strive for expanded digitization and access providing providing connections to our documents to people all over the world next slide please and just give you an idea of our locations there are over 40 national archives locations across the nation so from one building on pennsylvania avenue um we now have field archives and that's where i work so i work in the new york city office in manhattan we have federal records centers presidential libraries are part of the um are part of the national archives beneath our umbrella national historic publications and records commission all different kinds of organizations the next slide please just to give you a little bit of an idea of what kind of documents we hold so we maintain two to three percent of records created by the federal government and these are considered the records with continuing historic value even with this small percentage this is over 15 billion with a b pages of textual records maps charts really all kinds of things and these are the workings these portray the workings of the government they have long-term research worth or provide information of value to citizens so usually they follow the life cycle of records so the process for organizing storing and using records and officials at nara help documents through this process and do advise with other american federal agencies when they look to us for guidance with federal record keeping next slide please this is just a brief snapshot of the variety of documents that we hold so you can see we have patent records we have documents that show the legislative process we have treaties we have photographs all different kinds of things next slide please so this is an image of the rotunda of the national archives building in washington dc um and you can see here this these are the founding documents of the united states what we refer to as the charters of freedom that are displayed in the cases shown at the end of the room there next slide please so they include the declaration of independence the constitution you can see the first page of that here and the bill of rights are the first ten amendments to the constitution so while these documents are over 225 years old they maintain relevance their rights and freedoms that are the very basis of an american government is put forth through these records next slide you see in this quote from our current archivist of the united states it's an excerpt from an article that he wrote in june 2020 for the society of american archivists and i really i really think it highlights the responsibility held by archivists and cultural heritage professionals in working to preserve the past and make it accessible to empower people to know their rights and their history in meeting the moment and that's that's a lot of what we do as educators at the national archives to help help students and educators become comfortable with using primary source documents we do that through a lot of different ways i'm going to turn it over to missy to speak a little bit about our exhibits and different ways we connect okay well thank you sarah so i'm going to talk in the next few slides about how we connect with educator students in the general public through our in-person exhibits as well as through our online exhibits and accessing records through our website and our new very innovative website doc's teach so on this slide you see a picture of a part of an exhibit called records of rights and records of rights looks at americans who have sought to fulfill the promise of the charters of freedom the declaration the constitution and the bill of rights through you know struggles through their work and struggles over the years the centerpiece of this exhibit interestingly enough is um one of the 1297 copies of the magna carta and the magna carta was an inspiration for our charters of freedom for the declaration of independence the constitution and the bill of rights and again this is an in-person exhibit it's in the david rubinstein gallery it opened in 2013 and the magna carta by the way is courtesy of david rubinstein and um but this exhibit can also be found on online so you can access this online if you go to our website archives.gov and look for online exhibits so this exhibit is a permanent exhibit but not all of our exhibits are and so the fact that they are online allows our exhibits to have a life much longer than you know just the um in-person exhibit so that's certainly one way that we connect um this is a and it rightfully hurts american women and the vote um is an exhibit that opened in the uh lawrence o'brien gallery um in washington d.c and if i didn't say that the records of rights is in washington it is also but rightfully her as american women in the vote is an exhibit um and it's the lawrence o'brien gallery is a gallery that changes um exhibitions um and rightfully hers commemorates the 120th excuse me 100th anniversary of the 19th amendment giving women the right to vote interestingly enough not all women receive the right to vote because of continuing discriminate discriminatory practices such as poll taxes and literacy tests and we work very closely in fact education and public programs is under the museum's programs at the national archives and so we work very closely with our colleagues in exhibits to provide education materials that tell the entire story so people can come and see the exhibit the in person and this exhibit also uh lives online as as well um so our exhibits are fantastic but we can also connect with the national archives through our website and this is if you wanted to see search for records you would go to archives.gov you would click on that tab research our records you can see in the upper left hand corner and it would take you to this page and to actually search the catalog you would click on where that red arrow is going search the catalog and so we'll take a look at the catalog and this it gives you the search bar um the the document behind the search bar changes every time you search just to let you know so if you see something different when you search that's why and it's actually pretty cool and we have um so those 15 billion records that sarah was talking about and about 95 are described at the series level so that means that a researcher can go into the archives catalog and determine whether or not we have the the records that that they are looking for and also where they are located if they're planning to do in-person research because not everything is in washington dc so that's very very important but then we have literally hundreds of thousands of our records are digitized on this website and there is a continuing effort to digitize our records i'm not sure when that's going to happen when they'll all be digitized but that is certainly one of our goals so in order to search for a record you would type your term into that search bar and then click that little magnifying glass so in this case um you can see the term israel as at the top that's what we searched for this search has been refined because just by tur writing in the term israel literally you know hundreds of um sources came up results came up and so that can be a little daunting for someone so you can on the left hand side it allows you to refine them and so this search was refined first by um uh arch archival descriptions just with digital objects so that's we we want to find records that are digitized and then it was refined again with by maps and charts and you can see that that's in the red you can also refine records by location and you can refine them by time period so in this case we have 50 records that come up a much more manageable search so we'll look at one of them and this is a record that shows the israel jordan yarmouk reservoir area boundary dispute if we were on the website you could actually enlarge it and you could you could see everything very very clearly you can also download it you see that blue arrow at the bottom of the screen if you clicked on that that allows you to download it usually as a jpeg and so you could print it out you could share it with someone a teacher could use it in a classroom if they wanted to use a you know facsimile of a document um if we on the right hand side there is a gray bar and if we scroll down with that we would find out more information about this document we would find out which record group it belongs to it's actually from the central intelligence agency and we'd find out where it's located physically if we wanted to go see it physically in this case it's actually in our facility in college park maryland on the cartographic floor so again there's lots of information that that we can find out from this but the other our other amazing website that we have that is supported by the national archives foundation is docsteach.org and it's a very innovative and creative website that has been around for about 10 years and honestly i don't know of any other organizations that has one although somebody will probably pop in and let me know um but this allows um educators to create activities or lessons with our documents um or just find documents and it's really a pretty amazing website so we can also search for documents here as well so if you see those three bars at the top of the screen the menu if you clicked on that one of the choices is to search and you'd search for documents and again there's some refinement you could do you could research by a historical era or document type you can also search to see if that particular document has been used in an activity that a teacher has created so again we put in the term israel and you can see in this case not nearly as many documents show up there are 39 documents they're all digitized any so doc's teach has about 10 000 documents in it and they are the documents that are teach that we find that teachers are most likely to use so this shows the first page of that search there are these four documents show up and again if you clicked on any of them they would enlarge you could you could look at them more closely more carefully and you would also find out all the information about which record group it's from um where it's located and you're also given the archives catalog number and if you clicked on that that actually takes you right back into the archives catalog if you wanted to search there a little bit more closely and then photographs photographs can be extraordinarily compelling records i've used them quite often with students with teachers um especially with younger students you know andrew was talking about the six year olds we we actually have a preschool program and um you know these children aren't reading yet however they can carefully examine photographs and learn a great deal about them and so um this is obviously as it says it's a photograph of anwar sadat and monacan began greeting each other at the camp david summit meeting in camp david maryland and we see president jimmy carter and his wife roslyn carter looking on and this particular record is located in the carter library and museum in georgia because we do have the presidential libraries so again this is teachers can create activities on doc's teach they can send them to our their students and in this virtual world we have found that teachers are doing that a lot more than they ever did before and the students would what they do is what happens is they receive a url with the activity they click on that they go through the activity and then they respond to whatever the question is that the teacher created and it's all based on that analysis and interpretation of documents and they respond to their teachers the information comes back in an email to the teacher so it's really an incredible website and if you are interested in learning a little bit more about it how it works we have recorded webinars that again at that on that first page where you go to those three bars one of the choices is to learn more about it nd if you click on that you'll find these webinars so if you were to click on any of those it explains how to do how to find how to create activities and you know how to set up your classroom all these kinds of things and then if you want something that's a little bit different than what you see here you can actually request a a webinar with one of our educators at the national archives so i'm going to turn it back over to sarah thank you missy i'm just going to speak a little more about the resources that we have so in addition to what missy was saying we have a wider diverse offering of educational resources for educators and students prior to the covid19 pandemic educators at nara offer distance learning programs for students and virtual professional development webinars for educators we had and have a robust program of standards-based interactive programs based on historical topics and documents in our holdings next slide please and so you can see just an example of those programs available on our website my colleagues and i had experience connecting with educators and students but our student programs were largely facilitated for classrooms connecting together in person so suddenly the majority of students were learning from home and we had to review how our current programs and methods of connections could meet this need in addition to newly homeschooling families we also had newly presenting organizations so could the charters of freedom attract audiences in the same way as you know live animal cams from the zoo and digital programs from their trainers so the national archives develop programs to be meaningful pedagogical tools with engaging formats and scripts for participating students and these foundations really became more important than ever as suddenly many students and the adults supporting their schooling were online for increased hours more than ever we really had to make the experience worth it we also had to consider how to promote the work that we were doing so to do so we reviewed our goals for programming um the basis of that is as educators we provide quality civics education as a foundation and demystify documents we hold and often ways in which the public can access them so next slide please so supporting educators and incorporating our documents into classroom use is an additional component of this accessibility students ability to understand their history and a fluid comfort in working with primary sources creates informed citizens we really believe it's not our role as educators at the national archives to direct students or even teachers with how to think about the documents but it is a fundamental goal of our distance learning program for historical contextualization of the records and methods for researching connected documents and history that will help students feel confident in making their own informed decisions about the primary sources in history and as a result current events and civic responsibility next slide please and so these are goals we aim to reach in all levels of our programming so this is an example of one of our earlier elementary programs it's called the superhero bill of rights we explore rights protected by the first amendment of the bill of rights through our elementary program this is aimed towards third through fifth graders so that's approximately eight through eleven-year-olds we scaffold the questions and the lead-ups to ask how is the bill of rights like a superhero so often we get answers you know we ask the question how would you describe a superhero and people will say helpful brave protect people how does the bill of rights protect us and our rights and empower us in our ability to exercise these rights so next slide please so we do this through document analysis in this program we have a mix of textual and photographic materials and we lead students through document analysis using these documents from our holdings and work with them to identify the first amendment right illustrated in each record so this photo is of dr martin luther king jr in his march for civil rights and so we would ask you see those rights from the first amendment on the side and we'd help children really break down the photo so we would ask what do they observe there are pre-program activities that we would give to teachers in a packet but we find that teachers um you know the classroom is shifting day-to-day in the united states with covid some students are learning from school some students are learning from home and that really depending on where in the country they are changes week to week so we've tried to revise the program so that you know the pre-program activities we would otherwise be doing that would help the teacher introduce these ideas aren't as necessary so that it doesn't um doesn't exclude classrooms who might want to participate in this and put up additional hurdles for for teachers who are um you know faced with so many new challenges this year so so with this photo and next slide please we would have the children hopefully reach the freedom of speech and they might mention well it looks like the person is speaking he's at a podium there are microphones so really looking at the close details of this image the next slide please as missy was saying we do also have preschool programs we have recently launched our young learners program through conversation with historical reenactors we introduce history and individuals represented in the holdings of the national archives through this interactive online program as part of this we also try to develop complementary activities for through doc's teach so this comes as a whole package so families can participate just in the interactive programs if they would like to or if educators would like to expand on it there are supporting materials in doc's teach as well next slide please so i think it's fair to say the covid19 pandemic has affected all areas of our programming from large to small this is an example of perhaps one of our largest as home to the founding documents of the united states our independence day or the 4th of july is a major celebration at the national archives this photo on the left shows um a typical celebration in years past of the day at the national archives you see that building we saw in the first slide um we host programs historical reenactors music streamers it's a it's a very big event obviously this was not to happen this year due to public health limitations we had to find a way to still make the commemoration meaningful while pivoting to a fully online platform so this past 4th of july 2020 marked our first ever completely virtual commemoration of the holiday we had supplementary educational and family activities so this is such as the coloring book you see on the right of the slide we had online conversations between the archivist of the united states the executive director of our national archives foundation and historical reenactors speaking of their experiences around independence day we had educators leading viewers through a virtual tour of documents that spoke to where our country reached the goals set forth by the charters and where it may have fallen a little short the comments received from the public were largely positive and we were able to expand access to virtual attendees who would not otherwise have been able to travel to washington dc for the kind of usual in-person events and i will say this is something that i think has been an unexpected professional positive from the pandemic um it really has made us even further consider how to best virtually reach people across the country and the world at the moment and then expand those conversations to continue these broadened methods of access into a time when we return to in-person programming down the road missy and i and our colleagues are all still working from home at the moment and we are we are working towards reopening but we don't know exactly when that will be next slide please and it's just an example our social media channels are another great support to this work um so we have the fourth of july celebration as long as our as well as our young learners program our broadcast on our youtube channel we have over 14 social media platforms and i would i would really uh encourage you to check them out because i think there are great ways of connecting with the documents and programs through our education platforms there are great dialogues with teachers teachers are tagging us in them and showing them using the doc's teach activities and students with distance learning programs we're really able to have um expanded conversations with the public and it's just it's really great to see to see people and particularly classrooms using these documents and all the creative ways that they're doing so the next slide please so these are other ways to connect with us and so thank you very much for your time today we've really enjoyed connecting with you i don't know if there's time for questions but missy and i are are happy to take some if there are i think okay i'm gonna stop sharing and yeah we're available for questions now um uh wow are there anything rachel you'll feed us the questions yeah i've got some questions already for you but first of all i want to say thank you so much for informative and enlightening presentation that's twice i'm jealous on one day that's that's not good um besides your task preschool children that's amazing and your success in fulfilling your goals is really admirable um the online exhibitions were very interesting um and also the fact that 95 percent of your your records already um recorded at uh series level is is amazing very impressive i just want to say that the um national archive of japan especially specifically mentioned the docs teach um website as as as a model for them that was interesting i just said a bit in hebrew okay and then now open for questions um um um a couple of questions here um i'll open for the to missy and sarah and also to andrew um first question um from lavi um how do you plan to enlarge the number of pupils and students um familiar with archival material in the archive itself at the end of it um okay so um we are physically increasing the space that we have available um so for the past 17 years we uh the first 17 years of our program we had one education room um for the past three years we've now had two education rooms we are just bringing online two more education rooms and we've just received a half a million pounds of uh funding from a charity to create additional learning spaces as well so um we hope to end up eventually with five spaces learning spaces dedicated for school students and for community use as well and we are also looking to develop a dedicated digital learning lab that will allow us to expand our connection with students in addition to that we are developing an outreach to schools program where we will physically and i want to take real documents out that's a an argument i've yet to win um rather than just fact similes but i want to take real documents out into schools if possible um and uh so we we are piloting uh an outreach um program with local schools and eventually we want that to become a national program we recently uh launched the national archives trust which is very similar to the foundation for the national archives in the us which is a charitable trust that will raise funds specifically for expanding the education and engagement programs that we have at the national archives in the uk so um we have a very very ambitious uh target over the next five years to expand from fifteen thousand students and two thousand teachers to forty thousand students and 4 000 teachers that we work with every year well you want me to jump in with with dc we have uh this amazing boeing learning center in uh washington dc and andrew have you been there i know folks from the okay you came a few years ago when leanne potter was there yes and uh we uh you know quite honestly um we are booked most of the time with programs especially for students that is very very popular i i think we would quite honestly need more staff to to expand our program and i'm not sure that that is going to happen so i think that when we finally reopen i think it's going to be next fall before the group start to come again i think we're going to have all we can handle we actually get over a million visitors to the national archives museum every year obviously not all of those are students but we do get lots of student groups and you know we don't do quite as many teacher workshops um and i think i'd like to see that expand more at least in in the building um we do do i don't know sarah if you know the numbers for that but um we are able to connect with uh thousands of teachers each year virtually and and covet has only expanded that i mean as i call it it's it's one of what i call the silver linings in the coveted cloud that we've reached that and i did a young learners program a couple weeks ago with the reenactor of president lincoln who was talking about the 1863 thanksgiving proclamation it was on youtube and um it's had you know over 3 000 views which is just something i would never ever have with the preschool program um in uh in the building although it's you know that's something i want to continue as well so i don't know sarah anything else to jump in with no i i second everything you've both said um i will say just thinking about how we reach people online um i think is great and something will continue we didn't have time to mention it in here but we in partnership with our foundation we host sleepovers every year and there is a fee because it's run through the foundation as a fundraiser but people come and they sleep in the rotunda but this past year i think it was so last month miss e week right it was in october yeah our first virtual one and it was great because we were able to kind of take away that that hurdle of um of payment for participating so it really made it made it a little more possible for other people to come it's you didn't have to be in washington dc so people who weren't able to travel could still participate in it and it's really i think it's open the possibility and the conversations we've been having internally with just looking at all the programs we offer and thinking what are we doing what are we doing well what can we do better and what can we what can we kind of reevaluate in these programs so there aren't kind of unnecessary complications and hurdles for participating so that really they're open to anyone who would like to participate which you know is is our goal and definitely our goal as a federal agency so like missy said that really has um it's been a benefit of this time to let us kind of think about that and really give us a moment to um to reevaluate how we're connecting with the public and how we can how we can do that better could i just add to that actually because that's exactly our experience that if we hadn't closed the archives for three months and forced us to rethink and what we do and how we do it and how we can engage uh with students and continue to engage with them um if we hadn't been forced to do that then looking back i think we we should have done it because uh you know there's nothing like a crisis really to really make you think hard about what you're doing and what's valuable and how you do it and it's it's been a really beneficial experience for us um and sometimes you know i think as missy says you know there's a real silver lining to these clouds um and and you know sometimes it's actually worth just experimenting with things and you know don't don't wait for a global pandemic to force you to do these things maybe just try them out anyway definitely thank you thank you um all right i'm going to um take advantage of my um my status as the facilitator here just to ask both of you um how big are your education staffs i mean you make it sound like there are hundreds of people running around and facilitating all this how how many people do you actually have working andrew you you start because i've got a count i mean it's not that many but i just want to make sure so we have actually just added two uh additional members of staff so my whole department um for educ tion and community outreach is 14. we've um that's just gone from 12 to 14 this month we've added two digital project offices to that which is as a result of our transferring everything online we had two in our in our digital web team um who were really struggling to keep up with the demand that the rest of the team were working were producing for them so we currently have a four working on digital projects uh three working in community outreach and um six working in the teaching team and then i tend to focus more on working directly with teachers and with archivists so it's a team of 14 in total we have 15 technically but not all of them are educators so um two of them are really just public programs um i guess dorothy does both um in new york and then we have museum folks we have a couple people who are part of the team who really their job is for just visitor services um so that really takes us down to about you know nine people um because our supervisor is supervising and um it's uh we are we're stretched pretty thin i would say we are um you know really we do i would love to see more people oh we also have two people who are mostly volunteer coordinators who are part of the team so we uh we all we all pitch in do a lot right sarah so we're not a big team um and um when we come back when we open reopen i you know i i know that you all have a lot of programs in new york and that's the other thing not everybody's in dc and not even close in fact in dc there are really just um two and a half of us you know which is crazy to meet the demands of especially as i know the schools will come back so i that's not you know not something that i have much control over beyond talking to my supervisor and say i think we need to do this but then you know their budgets and it's not anyone's to be perfectly honest i don't think it's anyone's priority right now so i don't know sarah what do you think i would say typically as missy said in new york it's myself and another full-time educator i'm split between education and curating the on-site exhibits in new york then we have a public programs person who does public programs and education programs between the three of us in kind of typical pre-coveted times i would say we would probably have between i don't know three to six education programs on site per week in terms of classes and maybe um you know two to four public programs a month on site um this really you know we as we've moved as we've moved online it's changed something i wanted to mention that i um omitted before we don't charge for any of our programs either um so schools contact us and either in person or online we then connect with them for the field trip so it really like misty said we all wear several hats as i think all of us do as educators and archivists um but we're we're not a big staff but we really you know we try and meet the need and we try and meet the requests uh particularly from schools so like later today i have um i have one student program and uh my um distance learning counterpart i know has two for schools so every day days are busy but but they're really interesting so it's uh it's a good place to be thank you thank you very much