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hello and welcome my name is Andrew Bertolli I'm an employment counselor at second-chance employment counseling in Guelph in today's workshop we're going to look at how to apply for jobs online and employment counseling provides a range of services both jobseekers and employers all of our services are free and when three locations to assist we'd be happy to help with your job search or your hiring needs their job maybe showing you how to apply online including what you'll need before you apply as well as the different job search engines you can use after this will bring you through a demonstration of how to apply online and finally we'll talk about some tools and resources to help you in your job search the effort to apply for a job in person is still an excellent way to show initiative many companies and organizations nowadays post job vacancies online companies post online for several reasons it saves some time and resources while reaching a wider audience and allows companies to use applicant tracking software to screen resumes and cover letters digital ads can also last much longer than print ads in your local paper and include jobs from all over the globe it is increasingly important for jobseekers to have the skills and tech savvy to apply for jobs using different online platforms to help broaden your job search and increase your chances of success it's important to have the following internet access electronic copies of your resume and cover letter stages PDFs as well as your references and their contact information along with the professional email address and enough time to devote to thoroughly completing your online applications accurately you don't have internet access at home please visit our Resource Center or your local library for free access here are some quick tips for your resume before you begin your online job search your resume should contain accurate contact information while looking mean and professional to have a consistent font style be free of spelling grammatical and formatting errors and always be relevant to the difficult we're applying for you will often need more than one version of your resume so that it is tailored to each a specific job it's a great idea to include keywords in your resume and cover letter that come directly from the job ad or company website applicant tracking software is commonly used by companies to scan digital resumes searching for specific skills and qualifications make sure to include industry specific skills and soft skills needed for the role it's always a good idea to have someone read over your resume before you submit it to an employer also make sure your resume and cover letter are saved in a PDF format this way the format stays consistent and none of your information can be changed or altered in order to ensure your digital resume is readable by applicant tracking software avoid columns tables pictures images text boxes or data in the head or footnotes here are a few quick tips for your cover letters cover letters aren't always required with online applications however they are an excellent tool to show your enthusiasm and further market yourself to the position you are applying to make sure that your cover letter is tailored to the role you are interested in and includes great examples of why you are an excellent candidate for the job if possible find out direct company contact information this will help you avoid using generic introduction such as deer hiring manager or to whom this may concern as with your resume a strong car loader will contain key words and Industry specific skills and qualifications it should not be longer than one page and generally three paragraphs is considered appropriate avoid repeating what's already in your resume and focus on how your skills will solve company problems and increase company outcomes there are many helpful online examples of effective cover letters and your second-chance employment counselor would be happy to assist you in crafting the perfect cover letter for the job you want what do we mean by keywords keywords refer to skills and qualifications that tend to come up frequently in job postings and job descriptions they can be industry specific and technical such as having certain training or certificates or more general and transferable skills like being a strong team player these are the main skills traits and qualifications the ideal applicant will possess in order to be considered a strong candidate for the job as such is important to make sure that your resume encoder reflect those skills these keywords can be generally found in the job posting or you can look them up by occupation on sites such as job scan comm or blasts or CA for keywords remember to spell them out and avoid using acronyms and short forms on your resume and cover letter here is an example of strong keywords to be used based on occupation type as we can see customer service jobs have many of the same attributes and therefore you can include keywords such as problem-solving sales driven and point-of-sales experience in your resume or cover letter remember to think about the job role and the main tasks and challenges that will come along with it this will help you create your own keywords for different jobs and occupations it's main cover letter don't forget ingredients saved to resume on your computer when you are ready to apply you will need to upload and attach your resume and cover letter to the job posting application or email save your document using a title such as first and last name and the position or company name avoid using something generic like resume 1 remember to save your resume in a PDF format some websites will not allow you to upload resumes and clutter separately so you may need to save them as a single document other sites may ask you to copy and paste your resume into a text box just be sure to read the applications directly clearly and follow the directions there are lots of places to look for online job postings there are a wide variety of online job search engines such as indeed or the job Bank also different job search engines will have different job postings and some job search engines only post for specific sectors of work or fields of work another great place to look at social media such as LinkedIn or Facebook depending on the business you may be able to apply directly through your social media finally if you want to work at a specific business or company a great place to start is their own website corporate and business websites often have career pages where you can explore the positions that they are currently hiring for or successful online job search you'll want to explore several different websites well now talk about how to navigate these websites and demonstrate how to use a couple of most online job banks are fairly easy to navigate once you know what you're doing and know how to filter your search postings are typically organized by date posted or by whether the employer has paid to have their job posting featured on the first page you can customize your job search by using search filters provided by the site these allow you to sort through the positions that are most applicable to you it is important to read individual postings carefully and follow the application directions accurately not every posting will have the exact same application process the application instructions will vary based on the employer some postings will be a quick upload of your resume and you're done while others will redirect you to a corporate website or second party application process some online postings will ask the applicant to email their resume to the employer and some even to recognize two candidates to apply in person in general make sure you have reviewed specific instructions and expectations as outlined by the employer I'm going to walk you through how to apply to an online job posting using a couple of the more popular job board websites starting with indeed first type indeed into your web browser search bar the home screen here will include search tabs such as what and where users to customize their job search and options up along the top for users to create their own account upload their resumes and have email alerts sent to them along the job postings they may be interested in you can use indeed without a personalized account but there are benefits to having one to start our job search we can click find jobs this page will list jobs but they are currently not filtered to what you may be looking for indeed shows job postings from all over so we need to tell indeed where we live how far we want to travel for work and what type of work we are looking for we can start by making sure your job search results are based on your geographical location that is the area where you are able to work you can customize this by how many kilometres away you are willing to go to work and if you use public transportation make sure you consider this when you set your search distance so we can see here that Guelph has been selected as our area of job search and here we can adjust how many kilometres we want to search for jobs again if we are taking public transportation we can click exact locations only and this will show us jobs just from wealth as we move farther away this will begin to show us jobs from surrounding areas such as Fergus or Waterloo once we have slitted our geographical location you can start to narrow down our job search to jobs that we are interested in you can start by entering a job title such as dishwasher or line cook or keywords such as food construction or office you can also enter a specific name if we click here sometimes indeed will provide suggestions as to what we may be looking for or we can type in our own finally we want to make sure we are applying to jobs that have been recently posted cause we want to avoid applying to positions that been on the site for more than 30 days we can do this by clicking date this will reorganize the job list from the most recently posted jobs down to older postings to recap we want to make sure that our geographical area is correct that the jobs that we are seeing are within our travel abilities and that we are seeing the most recent jobs by clicking date now that we have narrowed down our job search to what we are looking for we can begin to explore the jobs that have been posted in order to explore a job further simply hover your mouse over the job title and click job ads tend to contain the following information a job title the company name and address whether it's part-time or full-time permanent or contract also a job description of the primary job functions essential or preferred requirements and qualifications as well as application instructions some job postings also contain a bio or information on salary and employee benefits as you look through the job posting read the requirements carefully do you meet the qualifications is it accessible to you what are the shifts do they work with your other commitments if you've en answered yes it's a good time now to click apply a quick tip is good to scan through these postings for the keywords that we talked about to ensure that they are included in the resume before you apply for this position your resume should contain references to any customer service experience you have or previous work within the food service industry to start the application process select apply now when you quickly apply now this screen will open to initiate the application process again this may look different based on the company but let's take a look at this posting you'll be asked to input your personal information so your first and last name as they appear on your resume your work friendly email address and optionally your phone number remember an email is required for indeed as some applications will email you or text you a pin that you have to input to continue the process the next step now is to select choose file to upload your resume from where you save it on your computer or device once you have successfully uploaded your resume is a good idea to review and make sure all your information is correct including your name email and phone number as we scroll down you'll come across the option to include a cover letter it is a good idea to include a cover letter here if you've not included a cover letter in your attached resume once everything is reviewed you can click continue at this point you will be sent a pin number either to your email or to your cell phone this may take a few minutes to get there and once it is there enter the code and press Continue once you've entered your PIN and selected continue some employers will pre screen applicants here by asking some questions about your availability your experience for the role whether you live in the same location as the company or perhaps even a situational question about how you would respond in a certain situation answer these questions honestly make sure you give very flexible availability if you can as this will make you a more appealing candidate to the employer once this information is filled out click continue you will now have one last opportunity to review your application make sure that the information you have inputted in correct and that any screening questions that were asked are also correct you may now hit apply and you will have successfully applied to the position remember not all indeed applications are the same some job closings will require you to apply through their own company website if you see apply on company website this means you are being taken to the company's recruitment page here you will have a job description along with potentially other information remember you are always looking for a link that says apply on several company websites you will have to create a login answer pre-screening questions and attach your resume some of these applications can take anywhere from five minutes or up to an hour so make sure to give yourself lots of time to apply for each position we've been able to demonstrate the file management box here is an example when you click the apply Now button a screen will open to initiate the application process again this may look different based on the company as demonstrated in the video input your personal information when you click Choose file the file management box will open on your computer screen find your resume on your computer and double click you will now see your resume file name beside the choose file button this means that the file has been attached next we're going to take a look at applying through kijiji kijiji is another popular job searching website let's take a look at how to set up our job search filter our results and find the jobs that we're looking for maybe you are familiar with guchigi as an online platform for buying and selling items but employers also use it to post jobs most jobs are from companies but Kijiji also allows individuals to post ads for short term cash work and positions that sometimes aren't typically found on indeed or the job bank in order to use Kijiji you will need to register for a kijiji account this will allow you to reply to job postings and forward your resume through Kijiji to employers to register find the register button across the top of the screen a new page will open and now entering email information name and create a password none of you have registered and created a login you are now ready to begin your job search like other online job search website Kijiji allows job seekers to customize their search in various ways you can filter by the date the job is posted job type industry type and location to get started select the drop down tab and find jobs make sure your location is set to Guelph we can further narrow or expand our search by clicking here and filling in Guelph Ontario this will allow us to expand or retract the area of our job search for today we'll select 10 kilometres and we can hit apply now that you have selected the correct parameters for our job search we can click the search icon along the side you will see several different job sectors as well as a different dot job types such as full-time part-time and contract you can select these and start to narrow your job search let's take a look at this posting as an example in this posting we can see the employer has given us the option on how to apply it as well as required information needed along with our resume the employers asked for certificates and licenses so be sure to include these in your application they have also given us the option of calling for more information or applying through Kijiji in this case I would think it's a good idea to do both first we can apply online by attaching our resume then writing a short professional letter to the employer click where it says upload resume and upload your resume by double clicking it and attaching the file it is also a good idea to select send me a copy of the email this will make it easier to remember what jobs you have applied for in the future when your resume is successfully attached remember to ensure that you've included all the proper documents and that there are no errors in your cover letter resume or the message to the employer if you feel ready you can click send message this will now apply and send the information to the employer you have now completed applying to a job on Kijiji apply for an online job posting you're still need to consider the type of impression you are making on the employer things such as not following directions as I ended the job posting or being too sloppy or casual your email will create a bad impression take time to make a good impression by crafting a professional sounding email that is free of errors and make sure you are including the information requested by the employer you will still want to ensure your email subject line is descriptive and specific and that in the body of your email you write a short message to indicate the reason fear you can keep this email short and polite but make sure this format and either if you are unsure what to write or don't know how to attach files to your email ask your second-chance employment counselor and they'd be happy to help you explore applying to company or business websites company or business websites have different application processes and each is unique some larger companies only accept online applications on the company homepage find a link to careers or job opportunities usually this link can be found at the bottom of the homepage clicking here will bring up available job openings in various areas of the company many companies will require applicants to create an account with the username and pass code it is a good idea to keep the details of your various company accounts saved on your computer as this will allow you to access your accounts later or apply for more jobs on their website these set up multiple locations start your search by indicating your preferred location this will narrow down the list to positions that are available to you based on your geographical location in this example we have narrowed down the search by setting Guelph as our location by selecting wealth you will see job ad results for various positions within the company at different qualifications remember to proceed with caution with jobs that say they were posted 30-plus days ago they may have already been filled but have not been removed by the employer positions that appeal to you click on the link to reveal more information about the rule does it seem like a good fit if so click apply stated earlier once you have clicked the apply button you will be redirected to a new page you'll be instructed to create a user account choose a password you remember and write it down so as not to forget it once your account is created you will get an email to verify it continue the application instructions remember to take your time and follow directions carefully company applications we use require an applicant to complete a pre-screening assessment for the role these can typically take anywhere between 20 to 45 minutes and will consist of multiple choice questions these questions are designed to identify certain personality traits through a series of character based questions on how you would describe yourself as well as a series of scenario based questions in order to determine how you would react in certain situations applicant tracking software is used to identify candidates who possess the qualities they are looking for in their ideal employee it is important not to rush and read each question carefully it is helpful to think like an employer as you go through these questions and ensure you are presenting yourself in a positive light after the assessment is complete and each part of the application is submitted you will automatically receive an email notification to confirm your application has been received and what are the next steps you can also apply to jobs using your cell phone many of the job search engines we discussed have apps that can be downloaded onto your phone you can also attach an email employers your resume using your cell phone to do this we first need to set up our email on our cell phone find the email app on your cell phone this will bring the option menu you see on the right select your email provider or if you don't have an email you can now create a new email address selected your email provider enter your email address and password on the right we'll be asked to allow your phone to access your contacts from both your phone and your existing email address by allowing your phone to sync with your existing email and contacts will make it easier to send emails and access your contacts through your phone finally you can name your email account and accept the permissions you have set for your contacts after this setup the app will open up and you should see your email along with your inbox and other email options send an email select the corresponding button on your phone screen to open up the new email if you are wanting to send your resume to an employer an easy way to do this is to first send your resume to yourself as we did in the previous online application you can use your computer and attach and send your resume to your own email address you can now forward the same email address to the employer and your resume will already be attached to an email you can also save your resume to your phone like saving it on a computer you can select where to save your resume on your cell phone once we have our new or forwarded email our next step is to fill in the information remember we need a clear and concise subject line and if we are forwarding our message be sure to erase any text from the previous email before beginning your short message to the employer you can see our resume is now attached and we have created a short email to the employer again we want to make sure we have no spelling errors that the correct resume is attached once you have reviewed everything you can now send this to the employer it is important to track your job search this will not only help you remember what jobs you have applied to but the outcome as well having a tracking form will also prevent you from applying to the same job twice it is important to schedule on your tracking sheet when you will followup with employers a bit of your application and whether or not your application results in a callback or an interview if you find that you were sending it lots of resumes but not hearing back from employers is a good idea to change up your resume and reorganize it by including different keywords or skills we're searching for and applying to online jobs it's a necessary skill for job seekers in this workshop you learned why applying online is beneficial for both the employer and job seeker we looked at where to find online job listings and how to navigate these websites we've reviewed how to tailor your digital resume and cover letter so it's readable to applicant tracking software as well as how to incorporate keywords that best describe the skills and qualifications essential for the role after reviewing our examples take some time to explore some of the sites we suggested and get familiar with each platform don't forget to keep your online job search organized and follow up with employers as needed remember applying for jobs online is just one tool in your job search don't stop going in person networking and making cold calls thanks for watching and I hope this presentation was helpful for more information about our services please give us a call or visit our website we'd also greatly appreciate your feedback about this or any of our other presentations thank you for your time and best of luck in your job search