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[Instructor] This is the Analyst Academy, with the top 50 PowerPoint shortcuts for management consultants. (upbeat music) Hello, and welcome to another free video from the Analyst Academy. Today, we're gonna be talking about the most useful PowerPoint shortcuts. If you wanna skip this video, you can download a freePDF of all 50 shortcuts by going to our website, We also have lots of otherreally good resources there specifically forthe consulting industry. Here we go. Number 50, Control, Shift, Tab. This one is especiallyuseful in consulting, because you do a lot ofediting to the storyline and the story flow, which means you have to edit the titles of your slides quite often and move the titles of your slides around. So, see on the left here, you have your thumbnail pane, hold Control, Shift, Tab. That'll change the thumbnailpane to the outline pane, and what you can do is you can edit the individual titlesof each of your slides very quickly and very easily, and you can see how thestory flows together. Number 49, new line plus Shift. So if you're trying to insert a new line, sometimes it's a little bit tricky especially in olderversions of PowerPoint, because when you'retrying to make the line it's hard to make it completely flat. Just hold Shift, thatline goes completely flat, and you can also move itin 45 degree increments. Number 48, the B or the W key. This one's great for presentation mode. If you're presenting something, but you're having a discussion that has nothing to do with theactual content on the slide, you can just push B, the slide we'll completelyblack just like this. Hit escape to get out of it. Push W to make the slide completely white. 47, number plus Enter. So let's say you're in presentation mode, and you wanna go to another slide. So if you look on the bottom right, we're on slide five. I'm in presentation mode. Let's say I wanna go to slide three. Hit three, then Enter. It takes me right to slide three. If I wanna go back to slide five, just hit five, Enter, and now we're back on slide five. 46, Alt V, D, this goesinto slide sorter mode, which is very handy if you're just trying to get a glance at allyour different slides. This could be helpful if you're trying tomove your slides around. Alt V, N is how you getback into normal view, that's number 45. Number 44, this one's very interesting. Changing the case of your selected text. You can push Shift plus F3. See I have the box selectedhere with the text in it. I put Shift F3, it changesit to all uppercase, and again, to a lowercase, and one more time it changesit just the first letter. Number 43, Shift plus Tab. So this allows you to movethrough the objects on a slide. So there are multiple objects on a slide, whether it's text boxes or shapes. Anything like that, this allows you to Tab between them. So click Tab, and it'llgo through the objects in the order that those objectswere added to the slide. So hit Tab Tab, or you canhold Shift and push Tab, and it'll go in reverse order. Number 42, Shift, Alt, Up, down. This is just if you wanna move a bullet up or down in an ordering. So this is not a well-known shortcut, but it's extremely useful. Let's say I have a list of bullets here, bullet one, two, three, and four. I select the bullet. And if I wanna move bulletone down in the ordering, I want it to be, let'ssay after bullet two, or after bullet three, I put my cursory in here, hit Alt, Shift, up or down I can move it up or down the list. Number 41, Control plus resize the shape. Let's say you have a shape that you're trying tomake bigger or smaller. Usually you drag this corner right here, and make it bigger or smaller, right? Well, that kind of justsizes it over to one side. Hold Control, and it resizes it from the center. Number 40, Shift plus resize shape. Same kind of idea, but what this does it's gonna keep your shape equally proportion. So usually if you grabthe corner right here, you can move it up and it makes it taller or move it to the sideand it makes it wider, but it doesn't keep a proportion. Well, if you wanna keep a proportion, hold the Shift, drag from the corner, and you have equal proportions no matter how big or small you make it. And you can also hold Control and Shift to do both those both number 40 and 41 at the same time. Shift plus Enter. So if you wanna enter a newline break in a text box, usually you just push Enter,put some texts in here, and you see this spacebetween the two lines that's because youentered a new paragraph. Well, if you wanna just enter a new line but not a new paragraph, hold Shift plus Enter,put some letters in here. You see how this space is a lot smaller, it's because it's a newline not a new paragraph. This is especially useful in bullet points if you're trying to add a new line, but not a new bulletpoint, Shift plus Enter. 38, F4 pretty commonly known. This just allows you torepeat the previous command. So, let's say I wannaunderline this text box, and I wanna keep underlining text box. When I select the next one, all I have to do is just click F4 and it repeats the same command. 37, Control plus End or Control plus Home. So if you have your cursorinside of a text box. I have a text box right herewith three separate sentences. And if I wanna add something to the end of the last sentence, rather than tapping my cursordown through the sentences and moving it over slowly, instead I can just push Control and End, and it moves my cursor rightto the end of the text box. 66, End or Home. Same concept as the last one, but instead of going tothe end of the text box just click End, if you wannago to the end of the sentence or Home to the beginning of the sentence. 35, Control plus Backspaceor Control plus Delete. So rather than having to delete a word one character at a time, or selecting with your cursor and then deleting it, this allows you to quickly delete words. So if you do Control plus Backspace, it deletes the word on the left, Control plus Delete, deletesthe word on the right, and you can do multiplewords in succession. 34, Control Shift bracket allows you to send objects backwards or forwards. So each of the objectson a slide are a layer. Just like in real life, you have some that are in front, some of them are in back. We have a green box here that'sin front of the text box. If I select the green box and hit Control Shift close bracket, that's gonna move the boxbackwards in the layering allowing you to see the text box. And to move it forward again, Control Shift, open bracket. Number 33, Alt R, E. This allows you to open the thesaurus which you think wouldn't be that useful, but when you have a lotof words on the slide select the word Alt R, E, and you see the pane on the right with a lot of different synonyms. Select the one you want, right click and insert, and it replaces it just like that. Number 32, Control Shift, equal sign. This allows you to create a footnote. So I put my cursor right here, Control Shift equal sign, and then I click the numberof the footnote I want. So one, there you go. 31, Control F1 justhides this ribbon up here giving you a littlebit more space to work. So Control F1, andagain, to get rid of it. Number 30, Control plusscrolling the mouse wheel allows you to zoom inand out of the slide. Number 29, Control plus up or down. This actually allows you to move the slide to a different place in the ordering here in the thumbnail pane. So select the slide, hold Control, just push the up or the down arrow, and it allows you tomove it up just like this or move it back down. Make sure it's in the right spot. 28, Control L, R, or E. This allows you to left, right, or center align a paragraph in a textbook. So rather than having to goto the top of the ribbon here and choose these that takes time, you can just select the paragraph with the words that you wanna left, right, or center align Control L, Control R, or Control E does just that. 27, Control F or Control H. Control F to find, ControlH to replace, pretty simple. 26, Shift plus mouse click. So you'll notice when you'retrying to select the text box or any sort of object with texts inside, that when you try and do that your cursor goes inside of the text in between the letters. Well, you don't wanna do that, if you're trying to adjust the entire box. Let's say you're tryingto bold the entire box. You'll see some people trying to select this littlebox outline right here. Sometimes it's hard to finda quick easy way around that. Just hold Shift, thenclick anywhere on the box, and then it selects the entire box, and you can do things likebold, unbold, et cetera. 25, Alt W, M open slide master view. Consultants love to work in slide master especially with things like logos, things of that nature that you want it to be on every single slide, so you see this logo onthe bottom left here. I can't edit it in this view so I have to do Alt W, Mthat opens up slide master, and then I can edit the logo here, delete it, resize it, whatever I want. Alt W, L gets me back into normal view, and that's our next shortcut number 24. 23 Control B, U, or I tobold, underline, or italicize. Pretty simple. Control B, Control U, Control I. 22, F5 allows you to start a presentation from the beginning. 21, Shift F5 allows you to start a presentation from your current slide. So, we'll hold Shift F5, and now we're in presentation mode. Escape to get back out. Number 20, ControlShift, greater than sign, or less than sign allows you to increase or decrease the font size. There are other ways to do this. For example, you can hold Control and push open bracket or closed bracket which is technically less keys, but this is much more intuitive. Greater than or less than corresponds with increasing or decreasing font size. So Control Shift greater than, Control Shift less than to increase or decrease the font. Number 19, Control M allows you to insert a new slide from your template. So just Control M, there we have a new slide. Control D duplicates an object that's any object including a slide. So let's select an object here. Control D will allow meto copy and then paste it. So rather than having to gothrough this menu right here, or Control C and Control V which again takes morekeystrokes than you need, just do Control D doesthe exact same thing, but much quicker. 17, Shift plus arrow key will allow me to resize an object withouthaving to use my mouse. So if I have the object selected, I can hold Shift andpush up to make it taller or right to make it wider, left to make it smaller, down to make it shorter. 16, Control plus arrow key will allow me to move an object ever soslightly along the page. So rather than selecting the object and moving it just with my arrows which moves it in slightlylarger increments, I can hold Control and moveit in very small increments. 15, Escape. When I'm in presentation mode, Escape allows me to getout of the presentation. It also allows me to get out of a lot of other things in PowerPoint. 14, Control plus G helpsyou group objects together or Control Shift G helpsyou ungroup the objects. I won't go in detail here allabout grouping and ungrouping, but if you're planning to be in consulting it's absolutely something you must know. Number 13, Control C or Control V pretty commonly knownjust allows you to copy or paste something very quickly. Like we demonstrated earlier, there are quicker ways to do this with objects and other things, but Control C Control V allows you to copy and paste just like this. Number 12, Page Up, Page Down. Very useful if you're justtrying to get to the next slide. Let's say your cursor is in this slide. If you push down, it will notget you to the next slide. It just thinks you're tryingto go down within that object. So just Page Up, PageDown allows you to go up or down the slides nomatter what you're doing. Number 11, Control, Shift, Arrow. This helps you highlighta sentence or a word. So let's say I have my cursor in here. If I just wanna highlight just one word, Control Shift, left arrow allows me to highlight the word highlight, right arrow sentence, or I can do down to do thewhole rest of the sentence, or Control Shift up to do all of the previous part of the sentence. Number 10, Control Shift Dyou can duplicate a slide. This allows you to do it no matter what you're doing in the slide. So you don't have to havethe slide itself selected. You can be editing text andjust push Control Shift D, and it duplicates theentire slide for you. Number nine, F2 or Escape allows you to Enter or exit a shape. So like I said earlier, Escape can be used for lots of things. If you have a text box selected, push F2 to get into the text box. Just like this, you can now edit the text or Escape to get out of it, and the entire object is selected. Very useful if you're trying to minimize your use of the mouse. Number eight, Shift plus mouse click. If I wanna move an object to the left or to the right, or up or down, it's a little bit tricky tokeep that object straight. So notice it's kind of floatingup and floating down here. It's hard to keep it exactly horizontal or exactly vertical from wherethe shape was originally. A way to solve that problem, just hold Shift whenyou're dragging the object. So I'm holding Shift, drag it over to the right and it stays completely horizontal and does not move up or down. I can do the same thing if I'm moving up. It stays completely vertical. It doesn't move to the left or the right. It snaps to one of those two axis. Number seven, Control plus mouse click. This allows you to quickly copy an object. So have the object selected, just hold Control, drag it over, and now I have two of them. I could do it again, three,four, as many as I need to. And where this becomes really useful is when you combine itwith the previous shortcut. So hold Control and Shift, I can drag an object over, I can copy it, but it stays on the same horizontal axis. I can do the same thingvertically, et cetera. Number six, Control plus mouse click. This just allows you to selectmultiple objects at one time. Hold Control select different objects, and you can move them all at once. Number five, Control Shift C and V allows me to copy andpaste just formatting, no text or anything else. So hold this or select oneobject Control Shift C to copy, Control Shift V on the other object will completely copy andpaste the exact formatting. Number four, Alt H, G, A which actually isn't ashortcut in and of itself, but it will open the align distribute and group menu which is extremely useful. If you don't know these commands you need to learn them as a consultant, 'cause they'll help youcreate pixel perfect slides and they will save you tons of time. Alt H, G, A to open the align,distribute, and group menu. Number three, Control A. This allows you to select all texts, select all the objects on a screen, or select all the slides ina presentation, Control A. Number two, Control Z and Control Y simply allow you to justundo or redo an action. And number one, Control S allows you to save your presentation. Many of you are probablydoing this already. If not, you should be. Do it early, do it often. It will save you a lot of time and a lot of headache down the road. And that's it. Your top 50 PowerPoint shortcutsfor management consultants. For more videos just like this, visit us We also have tons of resources, including a PDF of all50 of these shortcuts. Again, in order of their usefulness that you can download and print off, and use, however, you please. We also have plenty ofother training videos and courses again, designedspecifically for consultants. Check us out (upbeat music)

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