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I 130 Form PDF

I 130 Form PDF

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What is the I-9 Form 2012?

The I-9 Form 2012, officially known as the Employment Eligibility Verification form, is a crucial document used by employers in the United States to verify the identity and employment authorization of individuals hired for employment. This form is mandated by the U.S. Citizenship and Immigration Services (USCIS) and plays a vital role in ensuring compliance with immigration laws. The I-9 form requires employees to provide specific information, including their name, address, date of birth, and Social Security number, along with documentation that establishes their identity and eligibility to work in the U.S.

Steps to Complete the I-9 Form 2012

Completing the I-9 Form 2012 involves several important steps:

  • Section 1: The employee must fill out this section on or before their first day of work. It includes personal information and attestation of employment eligibility.
  • Section 2: The employer must complete this section within three business days of the employee's start date. It requires the employer to examine the documents presented by the employee and record them on the form.
  • Section 3: This section is used for reverification and rehires. It is completed by the employer when necessary.

It is essential to ensure that all information is accurate and that the required documents are provided to avoid any compliance issues.

Legal Use of the I-9 Form 2012

The I-9 Form 2012 is legally binding and must be retained by employers for a specific period. Employers are required to keep the completed forms for three years after the date of hire or one year after the employee's termination, whichever is longer. Failure to comply with these regulations may result in penalties, including fines and legal repercussions. Employers must also ensure that they do not discriminate against employees based on their nationality or citizenship status while completing the I-9 process.

Required Documents for the I-9 Form 2012

To complete the I-9 Form 2012, employees must provide documentation that establishes both identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or permanent resident card.
  • List B: Documents that establish identity only, such as a driver's license or state ID card.
  • List C: Documents that establish employment authorization only, such as a Social Security card or birth certificate.

Employees must present either one document from List A or one document from List B and one from List C.

Form Submission Methods for the I-9 Form 2012

The I-9 Form 2012 must be completed and retained by employers, but it does not need to be submitted to USCIS. Employers are responsible for maintaining these forms in their records. The completed forms can be stored electronically or in paper format, but they must be easily accessible for inspection by authorized government officials. It is important to ensure that the storage method complies with applicable privacy and data protection laws.

Eligibility Criteria for the I-9 Form 2012

Eligibility to complete the I-9 Form 2012 is generally applicable to all individuals seeking employment in the United States. This includes U.S. citizens, lawful permanent residents, and individuals with valid work authorization. It is essential for employees to provide accurate information and documentation to demonstrate their eligibility. Employers must ensure they do not discriminate against applicants based on their citizenship or immigration status during the hiring process.

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