Employment Employee Personnel File Package Pennsylvania Form
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People also ask
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What not to keep in employee personnel file?
The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.
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How long does HR have to keep employee records?
Often, employers will use a 7-year rule for purging terminated employee files as this typically covers state and federal statutes of limitations; although shorter retention periods may suffice for some records such as I-9 forms and longer periods may apply to other records such as OSHA exposure records.
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What is the PA law on personnel files?
An employee has the right to review a personnel file if maintained by the employer, any application for employment, wage or salary information, notices of commendations, warnings or discipline administered, authorization for a deduction or withholding of pay or fringe benefits, leave records, employment history ...
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How long do you have to keep employee files in PA?
(1) The employment and payroll records required under subsection (a) shall be retained either at the place of employment or at an established central recordkeeping office for at least 4 years after contributions relating to the records have been paid.
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How long do you have to keep work files?
ing to SHRM, many employers use a seven-year rule for getting rid of employee documents, as that generally covers state and federal regulations. Keep in mind that shorter rules exist for I-9 forms and longer time periods apply to documents like OSHA exposure records.
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What is the retention policy for records in PA?
Guidelines for Retention of Records Type of RecordRetention Period Deposit Slips 7 years Employee Personnel Records 7 years (after termination) Expense Analyses and Expense Allocation Schedules 7 years Forms (approved by State insurance regulator) 2 years (after claims can no longer be reported under the form)58 more rows • Aug 1, 2009
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What is included in an employee personnel file?
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
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What is the PA law on personnel files?
An employee has the right to review a personnel file if maintained by the employer, any application for employment, wage or salary information, notices of commendations, warnings or discipline administered, authorization for a deduction or withholding of pay or fringe benefits, leave records, employment history ...
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