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I 9 Fillable Form

I 9 Fillable Form

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What is a W-9 tax form? What is a W-9 tax form?

What is the I-9 Fillable

The I-9 form, officially known as the Employment Eligibility Verification form, is a document required by the U.S. government for verifying the identity and employment authorization of individuals hired for employment in the United States. The I-9 fillable version allows users to complete the form electronically, making it easier to fill out and submit. This digital format helps ensure accuracy and compliance with legal requirements, streamlining the process for both employers and employees.

Steps to Complete the I-9 Fillable

Completing the I-9 fillable form involves several key steps:

  1. Section One: The employee must provide personal information, including name, address, date of birth, and Social Security number. They must also attest to their employment eligibility.
  2. Section Two: The employer must verify the employee's identity and employment authorization. This involves reviewing original documents that establish identity and work eligibility.
  3. Section Three: This section is used for reverification and rehires. It should be completed if the employee's work authorization expires.
  4. Sign and Date: Both the employee and employer must sign and date the form to certify that the information provided is accurate.

Legal Use of the I-9 Fillable

The I-9 fillable form is legally binding and must be completed in compliance with U.S. immigration laws. Employers are required to retain the completed form for a specific period, typically three years after the date of hire or one year after the employee's termination, whichever is later. Failure to properly complete and retain the I-9 form can result in penalties, including fines and legal repercussions.

Required Documents

To complete the I-9 fillable form, employees must present valid documentation that establishes both identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a Permanent Resident Card.
  • List B: Documents that establish identity, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization, such as a Social Security card or birth certificate.

How to Obtain the I-9 Fillable

The I-9 fillable form can be obtained directly from the U.S. Citizenship and Immigration Services (USCIS) website. It is available in PDF format, allowing users to fill it out electronically. Employers can also provide access to the form through their internal systems or human resources platforms to facilitate the completion process for new hires.

IRS Guidelines

The Internal Revenue Service (IRS) provides guidelines on the use of the I-9 form as it relates to tax reporting and compliance. Employers must ensure that the information collected on the I-9 form is consistent with the information reported on tax forms, such as the W-2. Accurate completion of the I-9 is essential to avoid discrepancies that could lead to audits or penalties.

Quick guide on how to complete i 9 form fillable

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  5. Review the information and click on the Done button to save your changes.
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