POLICY REGARDING ANIMAL RECORDS for ANIMALS BEING TRANSFERRED between NIH INTRAMURAL ANIMAL FACILITIES Form

Understanding the Policy on Animal Records for Transfers

The policy regarding animal records for animals being transferred between NIH intramural animal facilities outlines the necessary protocols and documentation required for such transfers. This policy ensures compliance with federal regulations and promotes the welfare of the animals involved. It covers the types of records that must be maintained, including health records, breeding history, and any relevant research data. Understanding this policy is crucial for personnel involved in animal care and research to ensure smooth transitions and adherence to ethical standards.

Steps to Implement the Policy

To effectively implement the policy regarding animal records, follow these steps:

1. Review the specific requirements outlined in the policy document.
2. Gather all necessary records related to the animals being transferred, including health assessments and breeding information.
3. Complete any required forms that document the transfer process.
4. Ensure that all records are accurate and up-to-date before the transfer takes place.
5. Submit the completed documentation to the appropriate authorities within the NIH facilities.

Key Elements of the Policy

The policy includes several key elements that are essential for compliance:

• Documentation Requirements: All transfers must be documented, including details about the animals, their health status, and the purpose of the transfer.
• Approval Process: Transfers must receive approval from designated officials within the NIH facilities to ensure ethical considerations are met.
• Record Maintenance: Facilities must maintain accurate records of all transfers for a specified period, ensuring traceability and accountability.

Legal Considerations

Compliance with the policy regarding animal records is not only an ethical obligation but also a legal requirement. Failure to adhere to these regulations can result in penalties, including fines and restrictions on future research activities. It is important for all personnel to understand the legal implications of non-compliance and to ensure that all transfers are conducted in accordance with federal and institutional guidelines.

Obtaining the Policy Document

The policy regarding animal records can typically be obtained through the NIH's official channels. Personnel may access the document via the NIH intranet or request a copy from the administrative office responsible for animal care and use. It is advisable to familiarize oneself with the document to ensure compliance and understand the specific requirements for animal transfers.

Examples of Compliance in Practice

Real-world examples of compliance with the policy can provide valuable insights. For instance, a research facility may document the transfer of a specific species of laboratory animal, detailing its health history and the purpose of the transfer to another facility for collaborative research. These examples highlight the importance of thorough documentation and adherence to the policy to maintain the integrity of the research process.