Procurement Card Authorization Form East Tennessee State University Etsu

What is the Procurement Card Authorization Form East Tennessee State University Etsu

The Procurement Card Authorization Form at East Tennessee State University (ETSU) is a critical document used to authorize the issuance and use of procurement cards by university staff. This form enables authorized personnel to make purchases on behalf of the university, streamlining the procurement process. It ensures that all transactions are conducted within the guidelines set forth by the university’s financial policies, promoting accountability and transparency in spending.

How to use the Procurement Card Authorization Form East Tennessee State University Etsu

Using the Procurement Card Authorization Form involves several key steps. First, individuals must complete the form accurately, providing all necessary details such as the cardholder’s name, department, and the purpose of the procurement. Once filled out, the form should be submitted to the appropriate financial office for approval. Upon receiving approval, the cardholder will be issued a procurement card, which can then be used for authorized purchases in accordance with university policies.

Steps to complete the Procurement Card Authorization Form East Tennessee State University Etsu

Completing the Procurement Card Authorization Form requires attention to detail. Here are the steps to follow:

• Obtain the form from the university's financial office or website.
• Fill in the required information, including personal details and departmental information.
• Specify the intended use of the procurement card.
• Sign the form to indicate agreement with the terms and conditions.
• Submit the completed form to the designated approving authority.

Key elements of the Procurement Card Authorization Form East Tennessee State University Etsu

The Procurement Card Authorization Form includes several key elements that are essential for its validity. These elements typically consist of:

• Cardholder's full name and department.
• Purpose of the procurement card usage.
• Signature of the cardholder and the approving authority.
• Terms and conditions related to the use of the procurement card.
• Contact information for any questions or clarifications.

Legal use of the Procurement Card Authorization Form East Tennessee State University Etsu

The legal use of the Procurement Card Authorization Form is governed by university policies and state regulations. It is important for cardholders to understand that the procurement card is intended solely for university-related purchases. Misuse of the card can lead to disciplinary actions, including revocation of card privileges and potential legal consequences. Adhering to the guidelines outlined in the form helps ensure compliance with financial regulations and protects both the cardholder and the university.

Form Submission Methods

The Procurement Card Authorization Form can be submitted through various methods, depending on university policies. Common submission methods include:

• Online submission via the university's financial management system.
• Mailing the completed form to the designated financial office.
• In-person delivery to the financial office for immediate processing.