Employment Employee Personnel File Package Oklahoma Form
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People also ask
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Does my employer have to give me a copy of my personnel file in Oklahoma?
Note though that in some states, employees do have a right to view their personnel file, including information about compensation and promotions. Oklahoma employees can only access their personnel files if they have an employment agreement or a union contract that specifies this right.
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Can I request access to my personnel file?
Personnel File (Labor Code § 1198.5) To obtain their personnel file, employees must submit a written request to their employer or the employer's representative. Typically, an email to human resources, stating “I am writing to request a copy of my personnel file,” is sufficient.
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Which of the following should not be kept in personnel files?
Medical records must be maintained separate from the personnel file. The Americans with Disabilities Act (ADA) prohibits employers from including medical information in an employee's general personnel file.
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What should be redacted from a personnel file?
Social Security Numbers, Taxpayer identification numbers, names of minors, dates of birth, financial account numbers, home addresses, passport numbers, and driver license numbers. Please refer to Federal Rule of Civil Procedure 5.2 and Local Rule 5.2-1.
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What is confidential in a personnel file?
For privacy reasons, files related to employee financial matters, such as wage assignments, garnishments, credit inquiries and so forth, must be kept in a confidential file separate from an employee's personnel file.
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What not to include in a personnel file?
Medical information, including medical records or correspondence related to any medical condition of the employee or the employee's family. Supervisor's working files. Marginal notes on documents that reflect opinions or judgments that are not supported by fact or documentation.
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What is supposed to be in a personnel file?
The file should include all employee documents relevant to their employment, from the date of hiring to the date of termination. The documents should be in chronological order. You or your HR department should update the file and remove duplicate or irrelevant information.
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What should not be in a personnel file?
The number one item that should not be kept in the employee's personnel file is medical information. Under California regulations, medical information should be kept separate from the personnel file to protect the employee's confidential information.
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