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I 9 Employment Form

I 9 Employment Form

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What is the I-9 Employment Form

The I-9 Employment Form is a crucial document used in the United States to verify the identity and employment authorization of individuals hired for employment. It is required by the U.S. Citizenship and Immigration Services (USCIS) and must be completed by both employers and employees. The form serves to ensure that all employees are legally eligible to work in the U.S., helping to maintain compliance with immigration laws.

Steps to Complete the I-9 Employment Form

Completing the I-9 Employment Form involves several key steps:

  1. Section One: The employee must fill out their personal information, including name, address, date of birth, and Social Security number.
  2. Section Two: The employer must review the employee's documents that establish identity and employment authorization. This section must be completed within three business days of the employee's start date.
  3. Section Three: This section is used for reverification of employment authorization if the employee's work authorization expires.

It is important to ensure that all information is accurate and that the form is signed and dated appropriately.

Legal Use of the I-9 Employment Form

The I-9 Employment Form is legally binding and must be retained by employers for a specific period. Employers are required to keep the form for three years after the date of hire or for one year after the employee's termination, whichever is longer. Failure to comply with these requirements can result in penalties and fines.

Required Documents

To complete the I-9 Employment Form, employees must provide documents that establish both identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
  • List B: Documents that establish identity, such as a driver's license.
  • List C: Documents that establish employment authorization, such as a Social Security card.

Employees must present original documents; photocopies are not acceptable.

How to Obtain the I-9 Employment Form

The I-9 Employment Form can be obtained directly from the U.S. Citizenship and Immigration Services (USCIS) website. It is available in multiple formats, including printable PDFs, which can be filled out by hand or electronically. Employers can also provide the form to new hires as part of the onboarding process.

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