Sf 122 Form

What is the SF 122?

The SF 122, also known as the Standard Form 122, is a government form used primarily for the transfer of personal property between federal agencies. This form is essential for documenting the movement of assets and ensuring accountability within federal operations. It serves as a formal request for the transfer of property, detailing the items being transferred, their condition, and the reason for the transfer. Understanding the SF 122 is crucial for federal employees involved in property management and logistics.

How to Use the SF 122

Using the SF 122 involves several steps to ensure proper documentation and compliance with federal regulations. First, the transferring agency must fill out the form, providing detailed information about the property being transferred, including descriptions, quantities, and the receiving agency's details. Once completed, the form must be signed by authorized personnel from both the transferring and receiving agencies. The completed SF 122 serves as a record of the transaction and must be retained for accountability purposes.

Steps to Complete the SF 122

Completing the SF 122 requires careful attention to detail. Follow these steps:

• Gather necessary information about the property, including asset numbers and descriptions.
• Fill in the transferring agency's information, including the address and contact details.
• Provide the receiving agency's information accurately.
• Detail the property being transferred, ensuring all items are listed with their respective conditions.
• Obtain signatures from authorized personnel in both agencies.
• Submit the completed form to the appropriate department for processing.

Legal Use of the SF 122

The SF 122 must be used in accordance with federal regulations governing property transfers. This includes compliance with the Federal Property Management Regulations (FPMR) and other relevant guidelines. The form ensures that property transfers are documented and authorized, minimizing the risk of mismanagement or loss. Proper use of the SF 122 is vital for maintaining transparency and accountability in government property management.

Key Elements of the SF 122

The SF 122 includes several key elements that are critical for its validity:

• Property Description: A detailed account of the items being transferred, including serial numbers and conditions.
• Transfer Justification: A clear explanation of why the property is being transferred.
• Agency Information: Complete details of both the transferring and receiving agencies.
• Signatures: Required signatures from authorized representatives of both agencies.

Examples of Using the SF 122

Examples of situations where the SF 122 is utilized include:

• Transferring surplus office equipment from one federal agency to another.
• Moving specialized equipment between departments for project needs.
• Documenting the transfer of vehicles between agencies for operational efficiency.