GRADE CHANGE REQUEST Form

What is the GRADE CHANGE REQUEST

The GRADE CHANGE REQUEST is a formal document used by students to request a modification of their academic grades. This request is typically submitted to the educational institution's administration or academic office. It serves as a means for students to appeal their grades based on specific criteria, such as clerical errors, miscalculation of scores, or extenuating circumstances that may have affected their performance. Understanding the purpose and process of this request is essential for students seeking to ensure their academic records accurately reflect their achievements.

How to use the GRADE CHANGE REQUEST

To effectively use the GRADE CHANGE REQUEST, students should first familiarize themselves with their institution's policies regarding grade changes. Most schools provide guidelines on the acceptable grounds for a grade change, the required documentation, and the submission process. Students should complete the request form by clearly stating the reason for the change, providing any supporting evidence, and ensuring that all sections are filled out accurately. Once completed, the form should be submitted to the designated office, either electronically or in person, depending on the institution's procedures.

Steps to complete the GRADE CHANGE REQUEST

Completing the GRADE CHANGE REQUEST involves several key steps:

1. Review your institution's policy on grade changes to understand eligibility and requirements.
2. Gather any necessary documentation that supports your request, such as graded assignments or communication with instructors.
3. Fill out the GRADE CHANGE REQUEST form, ensuring all information is accurate and complete.
4. Clearly articulate the reason for the request, referencing specific evidence where applicable.
5. Submit the form to the appropriate office, following your school's submission guidelines.

Key elements of the GRADE CHANGE REQUEST

Several key elements are essential when preparing a GRADE CHANGE REQUEST. These include:

• Student Information: Include your name, student ID, and contact details.
• Course Details: Provide the course name, code, and the semester in which the course was taken.
• Current Grade: State the grade you received and the grade you believe you should have received.
• Reason for Request: Clearly outline the justification for the grade change, supported by relevant evidence.
• Signature: Ensure the request is signed and dated, confirming its authenticity.

Legal use of the GRADE CHANGE REQUEST

The GRADE CHANGE REQUEST must be used in accordance with the educational institution's policies and relevant laws. Institutions are required to maintain fair and transparent processes for grade changes, ensuring that all requests are evaluated based on established criteria. Misuse of this request, such as submitting false information or attempting to manipulate grades without valid justification, can lead to disciplinary action. Students should always act in good faith when submitting their requests.

Examples of using the GRADE CHANGE REQUEST

There are various scenarios in which a GRADE CHANGE REQUEST may be appropriate. For instance:

• A student receives a lower grade due to a clerical error in recording scores and can provide proof of the correct scores.
• A student believes that their performance was affected by unforeseen circumstances, such as illness, and can document these circumstances.
• A student contests a grade based on discrepancies in grading criteria that were not communicated prior to the assessment.