I 9 Form University of North Carolina at Chapel Hill Unc

What is the I-9 Form at the University of North Carolina at Chapel Hill?

The I-9 Form, officially known as the Employment Eligibility Verification form, is a U.S. government document that employers, including the University of North Carolina at Chapel Hill (UNC), must complete for all employees. This form verifies an employee's identity and eligibility to work in the United States. It requires information from both the employer and the employee, ensuring compliance with federal immigration laws. The I-9 Form is crucial for maintaining a legal workforce and preventing unauthorized employment.

Steps to Complete the I-9 Form at UNC

Completing the I-9 Form at UNC involves several key steps:

• Section One: The employee must fill out their personal information, including name, address, date of birth, and Social Security number. This section must be completed on or before the first day of employment.
• Section Two: The employer must review the employee's documents that establish identity and employment authorization. This section must be completed within three business days of the employee's start date.
• Document Verification: Acceptable documents include a U.S. passport, permanent resident card, or a combination of documents from List A, B, and C as specified on the form.
• Sign and Date: Both the employee and employer must sign and date the form to certify that the information provided is accurate.

Required Documents for the I-9 Form at UNC

To complete the I-9 Form, employees must present valid documents that demonstrate their identity and employment eligibility. The documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
• List B: Documents that establish identity only, such as a driver's license or state ID.
• List C: Documents that establish employment authorization only, such as a Social Security card or birth certificate.

Employees must provide either one document from List A or one document from List B and one document from List C.

Legal Use of the I-9 Form at UNC

The I-9 Form is legally mandated by the U.S. Citizenship and Immigration Services (USCIS) and is used to verify the employment eligibility of individuals. At UNC, the form must be completed accurately and kept on file for each employee. Failure to comply with I-9 regulations can result in penalties for the university, including fines and potential legal action. Therefore, it is essential for both employees and employers to understand their responsibilities regarding this form.

How to Obtain the I-9 Form at UNC

The I-9 Form can be obtained directly from the USCIS website or through the human resources department at the University of North Carolina at Chapel Hill. It is available in both digital and paper formats. Employees are encouraged to complete the form electronically for ease of submission and record-keeping. The form must be filled out accurately to ensure compliance with federal regulations.

Penalties for Non-Compliance with the I-9 Form

Non-compliance with I-9 Form requirements can lead to significant consequences for both the employer and the employee. Employers may face fines ranging from hundreds to thousands of dollars for each violation, depending on the severity and frequency of the infractions. Additionally, repeated violations can result in criminal charges. Employees may also face issues related to their employment status if the form is not completed correctly or on time. It is crucial for all parties involved to adhere to the guidelines set forth by USCIS.