SOLE or SINGLE SOURCE CERTIFICATION York University Form

What is the SOLE OR SINGLE SOURCE CERTIFICATION at York University

The SOLE OR SINGLE SOURCE CERTIFICATION at York University is a formal document used to justify the selection of a vendor or supplier when competitive bidding is not feasible. This certification is essential for ensuring compliance with procurement policies and is typically required for contracts exceeding a specific monetary threshold. It serves to affirm that the chosen vendor is the only source capable of providing the required goods or services, thereby streamlining the procurement process while maintaining transparency and accountability.

How to use the SOLE OR SINGLE SOURCE CERTIFICATION at York University

To use the SOLE OR SINGLE SOURCE CERTIFICATION, individuals must first identify the need for a specific vendor that cannot be met through competitive bidding. Once the vendor is selected, the certification form must be completed, detailing the reasons for the sole source selection. This includes providing supporting documentation that outlines the unique qualifications or capabilities of the vendor. After filling out the form, it should be submitted to the appropriate department for review and approval before proceeding with the procurement process.

Steps to complete the SOLE OR SINGLE SOURCE CERTIFICATION at York University

Completing the SOLE OR SINGLE SOURCE CERTIFICATION involves several key steps:

• Identify the need for a sole source vendor based on specific requirements.
• Gather documentation that supports the sole source claim, such as vendor qualifications or market analysis.
• Fill out the certification form accurately, ensuring all necessary details are included.
• Submit the completed form along with supporting documents to the designated department for approval.
• Await confirmation of approval before proceeding with the procurement.

Key elements of the SOLE OR SINGLE SOURCE CERTIFICATION at York University

The key elements of the SOLE OR SINGLE SOURCE CERTIFICATION include:

• A clear description of the goods or services required.
• Justification for selecting a sole source vendor, including unique capabilities or qualifications.
• Supporting documentation that validates the sole source claim.
• Signatures from authorized personnel to confirm the accuracy of the information provided.

Legal use of the SOLE OR SINGLE SOURCE CERTIFICATION at York University

The legal use of the SOLE OR SINGLE SOURCE CERTIFICATION is governed by procurement regulations that require transparency and fairness in the selection of vendors. This certification must be used in accordance with York University's procurement policies and applicable state and federal laws. Proper documentation and justification are crucial to ensure compliance and to mitigate the risk of challenges or disputes regarding the procurement process.

Required Documents for the SOLE OR SINGLE SOURCE CERTIFICATION at York University

When completing the SOLE OR SINGLE SOURCE CERTIFICATION, several documents are typically required:

• The completed certification form.
• Supporting documentation that justifies the sole source selection.
• Any relevant correspondence with the vendor.
• Approval signatures from necessary stakeholders within the university.