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 I 9 Form 2013-2025

I 9 PDF 2013-2025 Form

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What is the I-9 Form?

The I-9 Form, officially known as the USCIS Form I-9 Employment Eligibility Verification, is a vital document used in the United States to verify an employee's identity and eligibility to work. This form is required for all employers to complete for each employee hired after November 6, 1986. The I-9 Form helps ensure compliance with immigration laws by confirming that employees are legally authorized to work in the U.S. It consists of three sections: employee information and attestation, employer review and verification, and reverification and rehires.

How to Obtain the I-9 Form

The I-9 Form can be easily obtained from the U.S. Citizenship and Immigration Services (USCIS) website. It is available as a downloadable PDF, which can be printed and filled out by hand. Additionally, many employers provide the form directly to new hires during the onboarding process. It is important to ensure that you are using the most current version of the form, as outdated forms may not be accepted by the authorities.

Steps to Complete the I-9 Form

Completing the I-9 Form involves several key steps:

  • Section One: The employee must provide their personal information, including name, address, date of birth, and immigration status.
  • Section Two: The employer must review the employee's documents that establish identity and employment authorization. This can include a U.S. passport, permanent resident card, or other acceptable documents.
  • Section Three: This section is used for reverification of employment eligibility if the employee's work authorization expires.

It is crucial to complete the I-9 Form within three business days of the employee's start date to comply with federal regulations.

Legal Use of the I-9 Form

The I-9 Form must be used in accordance with federal law. Employers are required to retain completed forms for a specific period, typically three years after the date of hire or one year after the employee's termination, whichever is longer. Failure to comply with I-9 regulations can result in penalties, including fines and legal action. Employers must also ensure that they do not discriminate based on nationality or citizenship status during the verification process.

Required Documents

To complete the I-9 Form, employees must provide documents that establish both identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
  • List B: Documents that establish identity, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization, such as a Social Security card.

Employees must present original documents, and employers should carefully review these documents to ensure they are valid and unexpired.

Form Submission Methods

The I-9 Form can be completed and submitted in various ways. While the form itself must be physically signed, employers can choose to maintain electronic records if they comply with the relevant regulations. The completed form can be stored securely in paper format or electronically, provided that proper security measures are in place to protect sensitive information. Employers must ensure that they have a reliable method for storing and retrieving I-9 Forms for auditing purposes.

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