Loaner Vehicle from Dealership Form

What is the loaner vehicle agreement?

The loaner vehicle agreement is a legal document used by dealerships or automotive service centers to outline the terms and conditions under which a customer can use a vehicle while their own is being serviced or repaired. This agreement typically includes details such as the duration of the loan, the responsibilities of both the lender and the borrower, and any associated costs. It serves to protect both parties by clearly defining expectations and liabilities.

Key elements of the loaner vehicle agreement

A comprehensive loaner vehicle agreement should include several key elements to ensure clarity and legal compliance:

• Identification of parties: Clearly state the names and contact information of both the lender (dealership) and the borrower (customer).
• Vehicle details: Include the make, model, year, and VIN of the loaner vehicle.
• Loan duration: Specify the start and end dates of the loan period, along with any conditions for extension.
• Usage restrictions: Outline any limitations on how the vehicle can be used, such as mileage limits or geographic restrictions.
• Liability and insurance: Detail the insurance coverage required and who is liable for damages or accidents during the loan period.
• Fees and deposits: Mention any fees associated with the loan, such as deposits or daily rental charges.

Steps to complete the loaner vehicle agreement

Completing a loaner vehicle agreement involves several straightforward steps:

1. Obtain the form: Request the loaner vehicle agreement from the dealership or service center.
2. Fill in your information: Provide your personal details, including your name, contact information, and driver's license number.
3. Review vehicle details: Ensure that the vehicle information is accurately listed on the agreement.
4. Understand the terms: Read through the terms and conditions carefully, noting any restrictions or responsibilities.
5. Sign the document: Sign and date the agreement, acknowledging your acceptance of the terms.
6. Keep a copy: Retain a copy of the signed agreement for your records.

Legal use of the loaner vehicle agreement

The legal validity of a loaner vehicle agreement hinges on compliance with relevant laws and regulations. In the United States, electronic signatures are generally recognized as legally binding under the ESIGN Act and UETA, provided that certain criteria are met. It is important for both parties to understand their rights and obligations as outlined in the agreement to avoid potential disputes. Additionally, ensuring that the document is properly executed and stored can help uphold its enforceability in a legal context.

How to obtain the loaner vehicle agreement

To obtain a loaner vehicle agreement, customers can typically follow these steps:

• Visit the dealership: Go to the dealership or service center where your vehicle is being serviced.
• Request the form: Ask a representative for the loaner vehicle agreement form.
• Download online: Some dealerships may offer the option to download the agreement from their website.

Examples of using the loaner vehicle agreement

Loaner vehicle agreements are commonly used in various scenarios, such as:

• Scheduled maintenance: When a vehicle is brought in for routine service, a loaner may be provided to minimize inconvenience.
• Accident repairs: Customers may receive a loaner while their vehicle is being repaired after an accident.
• Warranty work: If a vehicle requires warranty service, a loaner vehicle can help maintain customer satisfaction.