Overlength Agreement Form

What is the Overlength Agreement

The overlength agreement is a legal document used primarily in academic and professional contexts, particularly within the IEEE community. It governs the submission of manuscripts that exceed specified length limits. This agreement ensures that authors understand the implications of submitting longer works, including potential fees or additional requirements for publication. It is crucial for maintaining the integrity of the publication process and ensuring that all submissions adhere to established guidelines.

How to Use the Overlength Agreement

To use the overlength agreement, authors must first determine if their manuscript exceeds the designated length limits set by the IEEE. If it does, they should obtain the agreement form, which outlines the necessary steps for submission. Authors must fill out the form completely, providing details about their manuscript and any applicable fees. Once completed, the form should be submitted alongside the manuscript to the appropriate IEEE publication venue.

Steps to Complete the Overlength Agreement

Completing the overlength agreement involves several key steps:

1. Review the length requirements for your specific IEEE publication.
2. Obtain the overlength agreement form from the relevant IEEE website or publication guidelines.
3. Fill out the form with accurate information regarding your manuscript, including title, authorship, and length.
4. Calculate any applicable fees associated with the overlength submission.
5. Submit the completed form along with your manuscript to the designated IEEE submission portal.

Legal Use of the Overlength Agreement

The overlength agreement is legally binding when properly executed. It ensures that both the author and the IEEE publication have a mutual understanding of the terms regarding the submission of longer manuscripts. Compliance with the agreement protects the rights of both parties and facilitates a smooth publication process. It is essential for authors to familiarize themselves with the legal implications of the agreement to avoid potential disputes.

Key Elements of the Overlength Agreement

Several key elements are typically included in an overlength agreement:

• Author Information: Details about the authors, including names and affiliations.
• Manuscript Details: Title, abstract, and the total length of the manuscript.
• Fees: Any additional fees associated with the overlength submission.
• Signatures: Required signatures from all authors to validate the agreement.
• Submission Guidelines: Instructions on how to submit the agreement alongside the manuscript.

Examples of Using the Overlength Agreement

Examples of situations where the overlength agreement is utilized include:

• Submitting a research paper for an IEEE conference that exceeds the standard page limit.
• Publishing a journal article that includes extensive data or supplementary materials requiring additional length.
• Presenting a technical report that necessitates detailed explanations beyond typical constraints.