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AON Form 4 Monthly  Certified Payroll Reporting

AON Form 4 Monthly Certified Payroll Reporting

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What is the AON Form 4 Monthly Certified Payroll Reporting

The AON Form 4 Monthly Certified Payroll Reporting is a crucial document used by employers to report payroll information for employees working on public works projects. This form ensures compliance with federal and state labor laws, specifically regarding wage rates and working conditions. It is essential for employers to accurately complete this form to demonstrate adherence to prevailing wage laws and to provide transparency in payroll reporting.

Steps to complete the AON Form 4 Monthly Certified Payroll Reporting

Completing the AON Form 4 requires careful attention to detail. Here are the key steps to follow:

  • Gather employee information, including names, addresses, and social security numbers.
  • Document the hours worked by each employee, including regular and overtime hours.
  • Calculate the total wages paid, ensuring compliance with prevailing wage rates.
  • Sign and date the form to certify that the information provided is accurate and complete.

Ensure that all entries are clear and legible to avoid delays in processing or potential compliance issues.

Legal use of the AON Form 4 Monthly Certified Payroll Reporting

The AON Form 4 serves a legal purpose by providing a certified record of payroll information. This document must be completed accurately to uphold compliance with the Davis-Bacon Act and other relevant labor laws. Failure to comply can result in penalties, including fines or disqualification from future public contracts. Employers must retain copies of submitted forms for their records, as they may be subject to audits by regulatory agencies.

How to use the AON Form 4 Monthly Certified Payroll Reporting

To effectively use the AON Form 4, employers should first familiarize themselves with the form's structure and required fields. It is advisable to complete the form on a monthly basis to ensure timely reporting. Employers can also utilize electronic tools to streamline the process, making it easier to track hours and wages. Regularly reviewing payroll records before submission can help identify and correct any discrepancies.

Filing Deadlines / Important Dates

Timely submission of the AON Form 4 is critical. Employers should be aware of the following important deadlines:

  • The form must be submitted monthly, typically by the last day of the month following the reporting period.
  • Employers should also be mindful of any specific deadlines set forth by local or state agencies overseeing public works projects.

Staying informed about these deadlines can help prevent penalties and ensure compliance with reporting requirements.

Required Documents

When completing the AON Form 4, employers should have the following documents on hand:

  • Employee timecards or timesheets detailing hours worked.
  • Payroll records showing wages paid for the reporting period.
  • Any relevant contracts or agreements that specify wage rates for public works projects.

Having these documents readily available will facilitate accurate and efficient completion of the form.

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