Form I 9, Employment Eligibility Verification Barry University Barry

What is the Form I-9, Employment Eligibility Verification?

The Form I-9 is a crucial document used in the United States to verify an individual's identity and employment authorization. This form is required for all employees hired after November 6, 1986, and is essential for employers to ensure compliance with federal immigration laws. The form collects information about the employee's identity and eligibility to work in the U.S., including personal details and documentation that proves both identity and work authorization.

Steps to Complete the Form I-9, Employment Eligibility Verification

Completing the Form I-9 involves several key steps that both employers and employees must follow to ensure accuracy and compliance:

1. Section 1: The employee must complete this section on or before their first day of work. It requires personal information such as name, address, date of birth, and citizenship status.
2. Section 2: The employer must complete this section within three business days of the employee's start date. It involves reviewing the employee's documents that establish identity and employment eligibility.
3. Section 3: This section is used for reverification of employment eligibility if the employee's work authorization expires.

Required Documents for the Form I-9

To successfully complete the Form I-9, employees must provide specific documents that establish their identity and employment eligibility. The documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
• List B: Documents that establish identity only, such as a driver's license or state ID card.
• List C: Documents that establish employment authorization only, such as a Social Security card or birth certificate.

Legal Use of the Form I-9, Employment Eligibility Verification

The Form I-9 is legally binding and must be completed accurately to avoid penalties. Employers are required to retain completed forms for a specific period, usually three years after the date of hire or one year after the employee's termination, whichever is later. Failure to comply with I-9 regulations can result in fines and legal repercussions for employers.

How to Obtain the Form I-9, Employment Eligibility Verification

The Form I-9 can be obtained easily through the U.S. Citizenship and Immigration Services (USCIS) website. It is available in a printable format, allowing employers and employees to access it quickly. Additionally, many HR software solutions provide integrated access to the form, streamlining the verification process.

Digital vs. Paper Version of the Form I-9

Employers have the option to complete the Form I-9 either in a paper format or electronically. Digital versions can enhance efficiency, allowing for easier storage and retrieval. However, it is essential to ensure that any electronic solution complies with the legal standards set by the ESIGN Act and UETA, which govern the validity of electronic signatures and documents.