Release Student Records 2016-2025 Form

What is the MCPS Release Form

The MCPS Release Form is an essential document used by students and parents to authorize the release of student records from Montgomery County Public Schools (MCPS). This form ensures that educational records, including transcripts and report cards, can be shared with designated individuals or institutions, such as colleges or employers. The release of these records is governed by privacy laws, ensuring that sensitive information is handled appropriately.

How to Use the MCPS Release Form

Using the MCPS Release Form involves several straightforward steps. First, you need to obtain the form, which can be accessed online or requested from the school. Once you have the form, fill in the required details, including the student's information, the recipient's information, and the specific records to be released. After completing the form, it must be signed by a parent or guardian if the student is under eighteen. Finally, submit the form as directed, either online, by mail, or in person.

Steps to Complete the MCPS Release Form

Completing the MCPS Release Form requires careful attention to detail. Follow these steps:

• Obtain the form from the MCPS website or your school.
• Fill in the student's full name, date of birth, and student ID.
• Provide the name and address of the person or institution receiving the records.
• Specify which records you wish to release, such as transcripts or special education documents.
• Sign and date the form; if applicable, include a parent or guardian's signature.
• Submit the completed form according to the instructions provided.

Legal Use of the MCPS Release Form

The MCPS Release Form is legally binding when completed correctly. It complies with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records. To ensure legal compliance, the form must be signed by the appropriate parties, and the information must be accurate. Schools are required to keep a record of all requests for student records, maintaining transparency and accountability.

Key Elements of the MCPS Release Form

Several key elements must be included in the MCPS Release Form to ensure its effectiveness:

• Student Information: Full name, date of birth, and student ID.
• Recipient Information: Name and contact details of the individual or organization receiving the records.
• Records to be Released: Clear specification of which records are being requested.
• Signatures: Required signatures from the student and, if applicable, a parent or guardian.
• Date: The date the form is completed and signed.

Form Submission Methods

The MCPS Release Form can be submitted through various methods, depending on the preference of the individual completing the form. Options typically include:

• Online Submission: Many schools offer a secure online portal for submitting forms electronically.
• Mail: The completed form can be mailed to the designated school office.
• In-Person: Individuals may also choose to deliver the form directly to the school office.