2021-2025 Form

What is the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

The DOD Government Travel Charge Card GTCC Statement of Understanding (SOU) is a formal document that outlines the responsibilities and expectations of Department of Defense (DOD) personnel who are issued a government travel charge card. This card is primarily used for official travel expenses, such as transportation, lodging, and meals. The SOU serves to ensure that cardholders understand the proper use of the card, including compliance with federal regulations and DOD policies. It emphasizes the importance of responsible spending and timely payment of charges incurred while using the card.

Key Elements of the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

The SOU includes several critical components that cardholders must acknowledge. These elements typically cover:

• Card Usage: Guidelines on how the card should be used for official travel expenses only.
• Repayment Responsibility: An acknowledgment that cardholders are responsible for repaying all charges made on the card.
• Compliance with Regulations: A commitment to adhere to all applicable laws and DOD regulations regarding travel and card usage.
• Consequences of Misuse: Information on the potential penalties for improper use of the card, including disciplinary actions.

Steps to Complete the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

Completing the SOU involves a straightforward process that ensures cardholders are fully informed. The steps typically include:

1. Review the Document: Carefully read the entire SOU to understand all terms and conditions.
2. Sign the SOU: Provide your signature to confirm that you agree to the terms outlined in the document.
3. Submit the SOU: Return the signed document to the designated authority within your organization.
4. Keep a Copy: Retain a copy of the signed SOU for your records.

Legal Use of the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

The legal use of the SOU is crucial for maintaining accountability and compliance within the DOD. By signing the SOU, cardholders legally bind themselves to the terms and conditions specified. This includes understanding that misuse of the card can lead to disciplinary actions, including termination of employment or criminal charges in severe cases. The SOU acts as a protective measure for both the cardholder and the government, ensuring that funds are used appropriately and in accordance with federal regulations.

How to Obtain the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

Obtaining the SOU is typically part of the process when applying for a government travel charge card. The steps to acquire the SOU generally include:

• Contacting Your Travel Office: Reach out to your organization's travel office or financial management office.
• Requesting the SOU: Ask for the latest version of the SOU, as it may be updated periodically.
• Accessing Online Resources: Some agencies may provide the SOU through internal portals or websites for easy access.

Examples of Using the DOD Government Travel Charge Card GTCC Statement of Understanding (SOU)

Understanding practical examples can help clarify the application of the SOU. For instance:

• A military member traveling for a training exercise uses the GTCC to book flights and accommodations, adhering to the guidelines outlined in the SOU.
• A civilian employee attending a conference charges meals and transportation to the GTCC, ensuring all expenses comply with DOD travel regulations.

These examples illustrate the importance of the SOU in guiding cardholders in making appropriate and responsible financial decisions while traveling on official business.