INSTALLATION CLEARANCE RECORD for Use of This Form, See AR

What is the Installation Clearance Record?

The Installation Clearance Record is a crucial document used primarily by military personnel to ensure that all necessary clearances are obtained before a member leaves a unit or installation. This form serves as an official record that indicates the completion of all required administrative and logistical tasks, ensuring a smooth transition for service members. The DA Form 137 1 specifically outlines the steps and requirements for obtaining this clearance, which is essential for maintaining organizational integrity and accountability.

Steps to Complete the Installation Clearance Record

Completing the Installation Clearance Record involves several key steps to ensure compliance and accuracy. First, service members must gather all necessary documentation, including orders and personal identification. Next, they should visit the appropriate offices, such as finance, housing, and personnel, to obtain signatures confirming that all obligations have been met. Each section of the DA Form 137 1 must be filled out accurately, reflecting the completion of each required task. Finally, the completed form should be submitted to the designated authority for final approval.

Legal Use of the Installation Clearance Record

The Installation Clearance Record is legally binding and must be completed in accordance with Army regulations. It serves as proof that a service member has fulfilled all duties and responsibilities before departing from their unit. Compliance with the requirements outlined in the DA Form 137 1 is essential for avoiding potential penalties, which may include administrative actions or delays in future assignments. Understanding the legal implications of this form is crucial for all military personnel.

Key Elements of the Installation Clearance Record

Several key elements must be included in the Installation Clearance Record to ensure its validity. These elements include:

• Service Member Information: Full name, rank, and service number.
• Unit Information: Name and address of the unit from which the member is departing.
• Clearance Signatures: Signatures from various departments confirming that all requirements have been met.
• Date of Departure: The official date when the service member will leave the installation.

Each of these components plays a vital role in the overall clearance process, ensuring that all necessary checks are completed.

How to Obtain the Installation Clearance Record

To obtain the Installation Clearance Record, service members should first consult their unit's administrative office. The DA Form 137 1 can typically be accessed through official military channels or online resources provided by the Army. Once the form is acquired, personnel should follow the outlined procedures to complete it accurately. It is advisable to start this process well in advance of the planned departure date to allow sufficient time for all clearances to be obtained.

Examples of Using the Installation Clearance Record

Examples of situations where the Installation Clearance Record is utilized include:

• Permanent Change of Station (PCS): When a service member is relocating to a new duty station.
• Separation from Service: For those transitioning out of the military.
• Deployment: Prior to being deployed to a combat zone or temporary duty assignment.

In each of these cases, the DA Form 137 1 ensures that all necessary clearances are documented and that the service member has met all obligations before leaving their current assignment.