Person Specification Template Form

What is the Person Specification Template

The person specification template is a structured document used primarily in recruitment and human resources. It outlines the essential and desirable qualifications, skills, and attributes required for a specific role. This template serves as a guide for employers to ensure they attract candidates who meet the necessary criteria. By clearly defining the expectations for a position, the person specification template helps streamline the hiring process and promotes fairness in candidate evaluation.

How to use the Person Specification Template

Utilizing the person specification template involves several key steps. First, identify the role for which the template is being created. Next, collaborate with relevant stakeholders to gather input on the necessary qualifications and skills. Once the essential and desirable criteria are established, input this information into the template. It is important to ensure that the specifications are clear and concise to facilitate understanding among all parties involved in the hiring process.

Steps to complete the Person Specification Template

Completing the person specification template requires a systematic approach. Start by defining the job title and department. Follow this by listing the key responsibilities associated with the role. Next, categorize the required qualifications into essential and desirable sections. Essential qualifications are non-negotiable, while desirable qualifications enhance a candidate's profile. Finally, review the completed template with hiring managers to ensure alignment with organizational goals and standards.

Key elements of the Person Specification Template

Several key elements should be included in the person specification template to ensure its effectiveness. These elements typically encompass:

• Job Title: The official title of the position.
• Department: The department in which the role resides.
• Responsibilities: A list of primary duties associated with the role.
• Essential Qualifications: Non-negotiable skills and experiences required for the position.
• Desirable Qualifications: Additional skills that enhance a candidate's suitability.
• Personal Attributes: Characteristics that align with the company culture.

Legal use of the Person Specification Template

When using the person specification template, it is crucial to comply with employment laws and regulations. This includes avoiding discriminatory language and ensuring that all criteria are relevant to the job. The template should focus on qualifications that directly relate to the tasks and responsibilities of the role. By adhering to legal guidelines, organizations can mitigate the risk of potential claims related to unfair hiring practices.

Examples of using the Person Specification Template

Practical examples of the person specification template can vary by industry and role. For instance, in healthcare, the template might emphasize qualifications such as medical certifications and patient care experience. In technology, it may focus on programming languages and project management skills. Each example highlights how the template can be tailored to meet the specific needs of different positions while maintaining a consistent structure.