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I 9 Form Fillable

I 9 Form Fillable

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What is the I-9 Form Fillable

The I-9 form, officially known as the Employment Eligibility Verification form, is a requirement for all employers in the United States. This form verifies the identity and employment authorization of individuals hired for employment. The fillable version allows users to complete the form electronically, making the process more efficient and accessible. By using a fillable I-9 form, employers can easily collect necessary information from new hires, including their name, address, and immigration status.

Steps to Complete the I-9 Form Fillable

Completing the I-9 form fillable involves several key steps:

  1. Download the fillable I-9 form from a reliable source.
  2. Fill out Section 1, which requires the employee's personal information, including their name, address, date of birth, and immigration status.
  3. Have the employee sign and date Section 1 to certify the information provided is accurate.
  4. In Section 2, the employer must verify the employee's identity and eligibility by examining original documents. This section must be completed within three business days of the employee's start date.
  5. Sign and date Section 2 to confirm that the verification process has been completed.
  6. Keep the completed form on file for at least three years after the employee's hire date or one year after their employment ends, whichever is longer.

Legal Use of the I-9 Form Fillable

The I-9 form is a legally mandated document under the Immigration Reform and Control Act. Employers must use this form to verify the identity and employment authorization of their employees. Failure to comply with this requirement can lead to significant penalties, including fines and legal repercussions. The fillable I-9 form is designed to meet all legal standards, ensuring that both employers and employees fulfill their responsibilities under U.S. law.

Required Documents for the I-9 Form Fillable

When completing the I-9 form, employees must provide documentation to establish their identity and work authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
  • List B: Documents that establish identity, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization, such as a Social Security card.

Employees must present one document from List A or one document from List B and one document from List C.

Form Submission Methods

The completed I-9 form can be submitted in various ways, depending on the employer's preferences:

  • In-Person: The form can be filled out and submitted directly at the workplace.
  • Mail: Employers may choose to have the completed form mailed to their office.
  • Online: Some employers utilize electronic systems for submitting the I-9 form, which can streamline the process and enhance record-keeping.

Penalties for Non-Compliance

Employers who fail to comply with I-9 requirements may face significant penalties. These penalties can include fines for each violation, which can accumulate quickly if multiple employees are involved. Additionally, employers may be subject to audits by the U.S. Citizenship and Immigration Services (USCIS). Properly completing and maintaining the I-9 form is crucial to avoid these legal consequences.

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