2018-2025 Form

What is the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

The Authorization to Disclose Educational Records is a formal document that allows educational institutions to share a student’s academic records with designated third parties. This authorization is crucial for students who wish to enable parents, guardians, or other entities to access their educational information, such as transcripts or disciplinary records. It ensures compliance with the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records in the United States.

How to use the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

Using the Authorization to Disclose Educational Records involves several steps. First, the student must fill out the form, providing necessary details such as their name, student ID, and the specific records to be disclosed. Next, the student must clearly identify the individuals or organizations authorized to receive the information. Once completed, the form should be submitted to the educational institution’s registrar or designated office, which will process the request according to its policies.

Key elements of the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

Essential components of the Authorization to Disclose Educational Records include:

• Student Information: Full name, date of birth, and student ID.
• Recipient Details: Names and contact information of individuals or organizations receiving the records.
• Specific Records: A clear description of the records to be disclosed.
• Expiration Date: A specified date or event that will terminate the authorization.
• Signature: The student’s signature, indicating consent.

Steps to complete the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

Completing the Authorization to Disclose Educational Records requires careful attention to detail. Follow these steps:

1. Obtain the form from your educational institution.
2. Fill in your personal information accurately.
3. Specify the records you wish to disclose.
4. Identify the recipients clearly.
5. Set an expiration date for the authorization.
6. Sign and date the form.
7. Submit the completed form to the appropriate office.

Legal use of the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

The Authorization to Disclose Educational Records must comply with federal and state laws, particularly FERPA. Under FERPA, educational institutions cannot release a student’s educational records without written consent unless an exception applies. This legal framework ensures that students have control over their personal information and can decide who has access to it.

Examples of using the AUTHORIZATION TO DISCLOSE EDUCATIONAL RECORDS

There are various scenarios where the Authorization to Disclose Educational Records is beneficial:

• A student applying for a scholarship may need to provide transcripts to the scholarship committee.
• Parents may wish to access their child’s academic records for review during college applications.
• Employers may require educational verification for job candidates.