12934 Nursing Home Ombudsman Poster the Agency for Health 2014-2026

Understanding the Transfer Discharge Notice

The transfer discharge notice is a formal document used in healthcare settings, particularly in nursing homes and assisted living facilities. This notice serves to inform residents and their families about the decision to transfer or discharge a resident from the facility. It outlines the reasons for the transfer, the effective date, and any necessary steps that need to be taken by the resident or their representatives.

Key Elements of the Transfer Discharge Notice

A comprehensive transfer discharge notice typically includes several crucial components:

• Resident Information: Name, address, and identification details of the resident.
• Facility Information: Name and contact details of the nursing home or assisted living facility.
• Reason for Transfer: Clear explanation of why the resident is being transferred or discharged.
• Effective Date: The date when the transfer or discharge will take place.
• Rights of the Resident: Information regarding the resident's rights and any appeal processes available.
• Contact Information: Details for a designated contact person for further inquiries.

Steps to Complete the Transfer Discharge Notice

Completing a transfer discharge notice involves several steps to ensure compliance with legal and regulatory requirements:

1. Gather necessary resident information, including medical records and personal details.
2. Clearly document the reasons for the transfer or discharge, ensuring they align with state and federal regulations.
3. Specify the effective date of the transfer and any timelines for the resident's move.
4. Provide information on the resident's rights, including the right to appeal the decision.
5. Review the notice for accuracy and completeness before delivering it to the resident and their family.

Legal Use of the Transfer Discharge Notice

The transfer discharge notice must comply with various legal requirements to protect the rights of residents. In the United States, federal and state laws govern the discharge process, ensuring that residents are not unjustly removed from facilities. The notice must be provided in a timely manner, typically at least thirty days before the discharge, unless there are emergency circumstances that necessitate immediate action.

State-Specific Rules for the Transfer Discharge Notice

Each state may have specific regulations regarding the transfer discharge notice. It is essential for facilities to familiarize themselves with local laws to ensure compliance. Some states may require additional documentation or specific language to be included in the notice. Facilities should consult with legal experts or state health departments to stay informed about these requirements.

Examples of Using the Transfer Discharge Notice

Transfer discharge notices can be used in various scenarios, such as:

• When a resident no longer requires the level of care provided by the facility.
• In cases where a resident has violated facility rules or policies.
• When a resident requests to move to another facility or home.
• In instances of non-payment for services rendered.