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Form I9 2017-2025

I9 2017-2025 Form

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What is the Form I-9?

The Form I-9, officially known as the Employment Eligibility Verification form, is a document required by the U.S. government for verifying the identity and employment authorization of individuals hired for employment in the United States. Employers must complete this form for every new hire, ensuring compliance with immigration laws. The form collects essential information from employees, including their name, address, date of birth, and citizenship status. It is crucial for maintaining a legal workforce and preventing unauthorized employment.

How to Obtain the Form I-9

The Form I-9 can be easily obtained through the U.S. Citizenship and Immigration Services (USCIS) website. It is available as a downloadable PDF, which can be printed and filled out manually. Additionally, employers may choose to use electronic systems that facilitate the completion and storage of the form. It is important to ensure that the most current version of the form is used, as outdated forms may not be accepted by authorities.

Steps to Complete the Form I-9

Completing the Form I-9 involves several key steps:

  • Section 1: The employee must fill out their personal information, including their name, address, date of birth, and citizenship status. This section should be completed on or before the first day of employment.
  • Section 2: The employer must verify the employee’s identity and employment authorization by examining acceptable documents. This section must be completed within three business days of the employee's start date.
  • Section 3: This section is used for reverification of employment eligibility for employees whose work authorization has expired.

It is essential to ensure that all information is accurate and that the form is signed and dated appropriately.

Legal Use of the Form I-9

The Form I-9 serves a legal purpose in verifying an employee's eligibility to work in the United States. Employers are required to retain completed forms for a specified period and must make them available for inspection by authorized government officials. Failure to comply with I-9 regulations can result in penalties, including fines and legal action. Employers must also ensure that they do not discriminate against individuals based on their citizenship status or national origin during the hiring process.

Required Documents

To complete the Form I-9, employees must provide documentation that establishes both their identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
  • List B: Documents that establish identity, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization, such as a Social Security card or birth certificate.

Employers must review these documents and record the details on the Form I-9 to ensure compliance.

Penalties for Non-Compliance

Employers who fail to comply with Form I-9 requirements may face significant penalties. These can include fines for failing to complete the form, failing to retain it for the required period, or failing to provide it for inspection when requested by immigration officials. Additionally, employers may be subject to criminal charges for knowingly hiring unauthorized workers. It is crucial for businesses to maintain accurate records and adhere to all I-9 regulations to avoid these consequences.

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USCIS M-1116 Form I-9 2017
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