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Form I9 2014

2014-2025 Form

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What is the Form I-9

The Form I-9, also known as the Employment Eligibility Verification form, is a document required by the U.S. government for verifying the identity and employment authorization of individuals hired for employment in the United States. Employers must complete this form for each new hire to ensure compliance with immigration laws. The form collects information about the employee's identity and eligibility to work, which is crucial for maintaining a legal workforce.

Steps to complete the Form I-9

Completing the Form I-9 involves several key steps:

  1. Section 1: The employee must complete this section on or before their first day of work. They need to provide personal information, including their name, address, date of birth, and immigration status.
  2. Section 2: The employer must fill out this section within three business days of the employee's start date. This includes verifying the employee's identity and employment authorization using acceptable documents.
  3. Section 3: This section is used for reverification and rehires. It is completed if the employee's work authorization expires or if they are rehired within three years of the original I-9 completion.

It is essential to ensure that all information is accurate and that the required documents are presented for verification.

Legal use of the Form I-9

The legal use of the Form I-9 is mandated by the Immigration Reform and Control Act of 1986. Employers are required to complete the form for all new hires, regardless of their citizenship status. Failure to properly complete and retain the Form I-9 can result in penalties, including fines and legal repercussions. Employers must also ensure that they do not discriminate against employees based on their national origin or citizenship status during the verification process.

Required Documents

To complete the Form I-9, employees must present valid documentation that establishes both their identity and employment authorization. The documents are categorized into three lists:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
  • List B: Documents that establish identity only, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization only, such as a Social Security card or birth certificate.

Employers must review these documents and ensure they are original and unexpired.

Form Submission Methods

The Form I-9 can be completed and submitted in several ways, ensuring flexibility for both employers and employees:

  • In-Person: The most common method, where the employee presents their documents directly to the employer.
  • Electronic Submission: Employers may use electronic systems to complete and store the Form I-9, provided they comply with federal regulations regarding electronic signatures and document retention.
  • Mail: While not typical for initial verification, some employers may choose to send completed forms via mail for record-keeping purposes.

It is important for employers to retain the completed forms for at least three years after the date of hire or one year after the employee's termination, whichever is later.

Penalties for Non-Compliance

Employers who fail to comply with Form I-9 requirements may face significant penalties. These can include:

  • Fines: Employers can be fined for failing to complete the form, for completing it incorrectly, or for failing to retain it properly.
  • Legal Action: In severe cases, employers may face legal action, including criminal charges if they knowingly hire unauthorized workers.
  • Loss of Business Licenses: Non-compliance can result in the loss of business licenses or permits, affecting the ability to operate legally.

Employers are encouraged to establish proper procedures for completing and maintaining Form I-9 to avoid these penalties.

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USCIS M-1116 Form I-9 2017
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