Release of Information St Cloud State University

Understanding the Release of Information at St. Cloud State University

The Release of Information form at St. Cloud State University is a crucial document that allows students to authorize the university to share their educational records with designated individuals or organizations. This form is essential for students who wish to enable parents, guardians, or other third parties to access their academic information, such as grades, transcripts, or enrollment status. Understanding this form is vital for maintaining privacy while ensuring that necessary parties can receive pertinent information.

Steps to Complete the Release of Information Form

Completing the Release of Information form involves several straightforward steps:

• Obtain the form from the St. Cloud State University website or the registrar's office.
• Fill in your personal information, including your name, student ID, and contact details.
• Specify the individuals or organizations you wish to grant access to your records.
• Clearly outline the types of information you are allowing to be shared.
• Sign and date the form to validate your request.
• Submit the completed form to the appropriate office, either online or in person.

Legal Use of the Release of Information Form

The Release of Information form is governed by the Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records. By completing this form, students are legally permitting St. Cloud State University to disclose specific information to the designated parties. It is important to understand that this authorization can be revoked at any time by submitting a written request to the university, ensuring that students maintain control over their educational records.

Eligibility Criteria for Using the Release of Information Form

To use the Release of Information form, students must be currently enrolled at St. Cloud State University. The form is typically available to all students, regardless of their academic program or status. However, students should ensure that they are aware of any specific guidelines or restrictions that may apply to their situation, particularly regarding the types of information that can be disclosed.

Examples of When to Use the Release of Information Form

There are various scenarios where a student might find it beneficial to complete the Release of Information form:

• When parents need access to grades or academic progress for financial aid purposes.
• When students are applying for scholarships that require verification of enrollment or academic performance.
• When students wish to allow a third party, such as an employer, to verify their educational credentials.

Form Submission Methods for the Release of Information

Students can submit the Release of Information form through multiple methods, ensuring convenience and accessibility. Options typically include:

• Online submission through the university's secure portal.
• Mailing the completed form to the registrar's office.
• Delivering the form in person to the appropriate administrative office on campus.