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463 what does the core do to close out the contract file cores are required to close out the contract file which is used to document actions taken under the contract the core is responsible for documenting that the contract file is physically complete some agencies provide a checklist or other forms for this purpose at a minimum a closing memorandum to the file should be prepared and signed by the core all files correspondence and other documents pertaining to the contract should then be forwarded to the co for inclusion in the contract administration file there are three steps the core should take when closing out a contract file one by any outstanding claims or disputes to identify and recommend obligation of excess funds 3 verify the return or disposition of government property one identifying any outstanding claims or disputes core should be aware that a contractor may raise issues after a contract closeout action is taken to avoid having to reopen a contract file that has been clo

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