2019-2025 Form

What is the Ca Form 3523

The Ca Form 3523, also known as the California Employer’s Quarterly Wage Report, is a crucial document for employers in California. It is used to report wages paid to employees, along with the associated payroll taxes. This form provides the state with necessary information to ensure compliance with unemployment insurance and disability insurance programs. Each quarter, employers must accurately complete and submit this form to maintain their standing with state regulations.

How to use the Ca Form 3523

To effectively use the Ca Form 3523, employers must gather all relevant payroll information for the reporting period. This includes total wages paid, employee details, and any deductions. The form requires specific entries, such as the employer's identification number and the total number of employees. Once the information is compiled, employers can fill out the form either digitally or on paper, ensuring that all sections are complete and accurate before submission.

Steps to complete the Ca Form 3523

Completing the Ca Form 3523 involves several key steps:

1. Gather payroll records for the quarter.
2. Enter the employer identification number and contact information.
3. List each employee's name, Social Security number, and total wages paid.
4. Calculate and report any deductions for unemployment and disability insurance.
5. Review the form for accuracy and completeness.
6. Submit the form by the due date, either electronically or by mail.

Legal use of the Ca Form 3523

The Ca Form 3523 is legally binding and must be completed in accordance with California state laws. Employers are required to submit this form quarterly, and failure to do so can result in penalties. The information reported helps the state manage unemployment insurance and other benefits, making it essential for compliance. Accurate and timely submission protects employers from potential legal issues and ensures their employees receive the benefits they are entitled to.

Filing Deadlines / Important Dates

Employers must be aware of the filing deadlines for the Ca Form 3523 to avoid penalties. The form is due on the last day of the month following the end of each quarter. Specifically, the deadlines are:

• First Quarter (January - March): Due by April 30
• Second Quarter (April - June): Due by July 31
• Third Quarter (July - September): Due by October 31
• Fourth Quarter (October - December): Due by January 31

Form Submission Methods (Online / Mail / In-Person)

The Ca Form 3523 can be submitted through various methods to accommodate different employer preferences. Employers may choose to file the form online via the California Employment Development Department's (EDD) website, which offers a streamlined process. Alternatively, the form can be mailed to the appropriate EDD office or submitted in person at designated locations. Each method has its own benefits, with online submission often being the most efficient.