Establishing secure connection…Loading editor…Preparing document…
We are not affiliated with any brand or entity on this form.
I 9 Form and List of Acceptable Documents for I 9 Verification

I 9 Form and List of Acceptable Documents for I 9 Verification

Use a i 9 pdf template to make your document workflow more streamlined.

How it works

Open form follow the instructions
Easily sign the form with your finger
Send filled & signed form or save
What is a W-9 tax form? What is a W-9 tax form?

What is the I-9 Form and Acceptable Documents for I-9 Verification

The I-9 form is a crucial document used in the United States to verify the identity and employment authorization of individuals hired for employment. Employers must complete this form for each employee, ensuring compliance with federal regulations. The form requires specific information, including the employee’s name, address, date of birth, and Social Security number, as well as documentation that proves their identity and eligibility to work in the U.S.

Acceptable documents for I-9 verification fall into three categories:

  • List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a Permanent Resident Card.
  • List B: Documents that establish identity only, such as a driver's license or state ID.
  • List C: Documents that establish employment authorization only, such as a Social Security card or a birth certificate.

Steps to Complete the I-9 Form

Completing the I-9 form involves several key steps to ensure accuracy and compliance. Here is a straightforward guide:

  1. Section 1: The employee must fill out personal information, including their name, address, and date of birth. This section should be completed by the employee on or before their first day of work.
  2. Section 2: The employer must complete this section by examining the documents provided by the employee. The employer should record the document title, issuing authority, document number, and expiration date, if applicable.
  3. Section 3: This section is used for reverification or updating information if the employee's work authorization has changed or expired.

Legal Use of the I-9 Form

The I-9 form is legally mandated by the Immigration Reform and Control Act of 1986. Employers are required to keep the completed forms on file for a specific duration, typically three years after the date of hire or one year after the employee's termination, whichever is later. Failure to comply with I-9 regulations can result in significant penalties, including fines and legal repercussions for the employer.

Required Documents for I-9 Verification

To complete the I-9 form, employees must provide documentation that proves their identity and employment eligibility. The documents must be original and unexpired. Here is a summary of the types of documents that can be presented:

  • U.S. passport or passport card
  • Permanent Resident Card (Green Card)
  • Driver's license or state-issued ID
  • Social Security card
  • Birth certificate

Digital vs. Paper Version of the I-9 Form

Employers can choose to complete the I-9 form using either a paper version or a digital format. Both versions are legally acceptable, but using a digital format can streamline the process and enhance security. Digital solutions often include features such as electronic signatures, secure storage, and automated compliance checks, making it easier for employers to manage their records efficiently.

Penalties for Non-Compliance with the I-9 Form

Employers who fail to comply with I-9 regulations may face severe penalties. These can include fines ranging from hundreds to thousands of dollars per violation, depending on the severity and frequency of non-compliance. Additionally, employers may face legal action if they knowingly hire unauthorized workers. It is crucial for businesses to maintain accurate records and conduct regular audits to ensure compliance with I-9 requirements.

Quick guide on how to complete i 9 fillable form 2019

Forget about scanning and printing out forms. Use our detailed instructions to fill out and eSign your documents online.

Complete i 9 fillable form 2019 effortlessly on any device

Online document management has become widely adopted by businesses and individuals alike. It offers an ideal eco-friendly substitute to conventional printed and signed documents, allowing you to obtain the correct format and securely save it online. airSlate SignNow provides you with all the tools necessary to create, edit, and eSign your documents quickly without any hold-ups. Manage i 9 pdf on any device with airSlate SignNow Android or iOS applications and enhance any document-related process today.

How to modify and eSign i 9 form 2020 with ease

  1. Find fillable i 9 form and then click Get Form to begin.
  2. Utilize the tools we offer to fill out your form.
  3. Highlight important sections of your documents or redact sensitive information with tools specifically provided by airSlate SignNow for that purpose.
  4. Generate your signature using the Sign tool, which takes seconds and holds the same legal validity as a conventional wet ink signature.
  5. Review all the details and then click the Done button to save your modifications.
  6. Choose how you would like to send your form, via email, text message (SMS), invite link, or download it to your computer.

Eliminate concerns about lost or misplaced documents, tedious form retrieval, or errors that necessitate printing new document copies. airSlate SignNow meets your needs in document management in just a few clicks from a device of your choice. Adjust and eSign i 9 form 2019 fillable and ensure excellent communication at every stage of the form preparation process with airSlate SignNow.

be ready to get more

Create this form in 5 minutes or less

Related searches to fillable i 9 form 2018

i-9 acceptable documents pdf
i-9 acceptable documents pdf 2024
i-9 form 2024
List OF Acceptable Documents pdf
i-9 form pdf
current i-9 form
i-9 instructions
i-9 form fillable

Create this form in 5 minutes!

Use professional pre-built templates to fill in and sign documents online faster. Get access to thousands of forms.

How to create an eSignature for the printable i 9 form

Speed up your business’s document workflow by creating the professional online forms and legally-binding electronic signatures.

People also ask i 9 form 2019

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

Need help? Contact support

be ready to get more

Get this form now!

If you believe that this page should be taken down, please follow our DMCA take down process here.
airSlate SignNow