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Cacfp Daily Attendance Record  Form

Cacfp Daily Attendance Record Form

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What is the CACFP Daily Attendance Record?

The CACFP Daily Attendance Record is a crucial document used by organizations participating in the Child and Adult Care Food Program (CACFP) to track the attendance of children and adults receiving care. This form helps ensure compliance with federal regulations and provides essential data for meal reimbursement. It captures daily meal counts and attendance, which are vital for maintaining accurate records and receiving appropriate funding.

How to Use the CACFP Daily Attendance Record

Using the CACFP Daily Attendance Record involves accurately documenting the attendance of participants each day. Care providers should fill out the form at the beginning or end of each day, noting the names of participants and the meals they received. This record must be kept on file for review and must align with the meal service times to ensure compliance with CACFP guidelines.

Key Elements of the CACFP Daily Attendance Record

Essential elements of the CACFP Daily Attendance Record include:

  • Names of participants receiving care
  • Date of attendance
  • Meal types served (breakfast, lunch, snacks)
  • Total number of meals served
  • Signature of the person completing the record

These components are vital for accurate reporting and ensure that all meals served are accounted for in compliance with program requirements.

Steps to Complete the CACFP Daily Attendance Record

Completing the CACFP Daily Attendance Record involves several straightforward steps:

  1. Gather the names of all participants present on the day.
  2. Record the date at the top of the form.
  3. Document each participant's name under the appropriate meal categories.
  4. Count and write down the total number of meals served.
  5. Sign and date the form to validate the information provided.

Following these steps ensures that the record is complete and ready for submission or review.

Legal Use of the CACFP Daily Attendance Record

The CACFP Daily Attendance Record must be maintained in accordance with federal and state regulations. This includes ensuring that the records are accurate, complete, and available for review by authorized personnel. Electronic signatures are acceptable as long as they comply with the ESIGN Act and other relevant regulations. Keeping these records secure and confidential is also essential to protect the privacy of participants.

Form Submission Methods

The completed CACFP Daily Attendance Record can be submitted through various methods, depending on the requirements set by the administering agency. Common submission methods include:

  • Online submission through an approved portal
  • Mailing a physical copy to the designated office
  • In-person delivery to the local CACFP office

It is important to check with local guidelines to determine the preferred method of submission.

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