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405F STATE of NORTH CAROLINA, DEPARTMENT of ADMINISTRATION DIVISION of PURCHASE and CONTRACT 116 West Jones Street, Raleigh, NC Form

405F STATE of NORTH CAROLINA, DEPARTMENT of ADMINISTRATION DIVISION of PURCHASE and CONTRACT 116 West Jones Street, Raleigh, NC Form

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Overview of the 405F Form

The 405F form is a crucial document issued by the State of North Carolina's Department of Administration, specifically within the Division of Purchase and Contract. This form is utilized for establishing term contracts that facilitate procurement processes for goods and services. The form includes essential details such as the effective dates of the contract, bid number, and contact information for the administrator overseeing the contract. Understanding the structure and purpose of this form is vital for businesses engaging in state contracts.

Steps to Complete the 405F Form

Completing the 405F form involves several key steps to ensure accuracy and compliance. Begin by gathering all necessary information, including your business details and the specifics of the goods or services you wish to procure. Next, fill out the form with precise information regarding the term contract, including effective dates and the bid number. After completing the form, review it thoroughly for any errors before submission. Finally, submit the form through the appropriate channels as specified by the North Carolina Department of Administration.

How to Obtain the 405F Form

The 405F form can be obtained directly from the North Carolina Department of Administration's website or by contacting their office. It is advisable to check for the most current version of the form to ensure compliance with any recent updates or changes. Additionally, you may request a physical copy by reaching out to the Division of Purchase and Contract at their Raleigh office.

Key Elements of the 405F Form

Several key elements are essential to the 405F form. These include the term contract effective dates, which indicate the duration of the agreement, and the bid number that references the specific procurement process. The form also requires the administrator's contact information, including phone, fax, and email, which is vital for any follow-up or clarification needed during the procurement process. Understanding these elements helps in navigating the contract effectively.

Legal Use of the 405F Form

The 405F form is legally binding once completed and submitted, establishing a formal agreement between the state and the contractor. It is important to adhere to all legal requirements outlined in the form and related regulations to avoid any potential disputes. Businesses should familiarize themselves with the legal implications of entering into a term contract under this framework to ensure compliance and protect their interests.

State-Specific Rules for the 405F Form

North Carolina has specific rules governing the use of the 405F form. These rules include compliance with state procurement policies and regulations, which dictate how contracts are awarded and managed. It is essential for businesses to understand these state-specific guidelines to ensure their submissions meet all necessary criteria and to avoid complications in the procurement process.

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