Fillable I 9 2013-2025 Form

What is the USCIS Form I-9?

The USCIS Form I-9, also known as the fillable form I-9, is a crucial document used by employers in the United States to verify the identity and employment authorization of individuals hired for employment. This form is mandated by the U.S. Citizenship and Immigration Services (USCIS) and must be completed by both the employer and the employee. The form requires specific information, including the employee's name, address, date of birth, and Social Security number, as well as documentation proving their identity and eligibility to work in the U.S.

Steps to Complete the USCIS Form I-9

Completing the USCIS Form I-9 involves several key steps to ensure compliance with federal regulations. First, the employee must fill out Section One of the form, providing personal information and attesting to their work eligibility. Next, within three business days of starting work, the employee must present acceptable documents from List A, or one document from List B and one from List C, to the employer. The employer then completes Section Two by examining the documents and recording the details. Finally, both parties must retain the form for a specified period, typically three years after the date of hire or one year after employment ends, whichever is later.

Legal Use of the USCIS Form I-9

The legal use of the USCIS Form I-9 is governed by federal law, which mandates that employers must verify the employment eligibility of their employees. Failure to properly complete and retain the form can result in penalties, including fines and legal repercussions. Employers are required to ensure that the form is completed accurately and that the documents presented are valid and unexpired. Additionally, the form must be stored securely to protect the personal information of employees.

Required Documents for the USCIS Form I-9

When completing the USCIS Form I-9, employees must provide specific documents to verify their identity and work authorization. Acceptable documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
• List B: Documents that establish identity, such as a driver's license or state ID card.
• List C: Documents that establish employment authorization, such as a Social Security card or birth certificate.

Employees must present either one document from List A or one document from List B and one from List C.

Form Submission Methods

The USCIS Form I-9 can be completed and submitted through various methods. While traditionally a paper form, the fillable form I-9 can also be completed electronically. Employers may choose to store the completed forms in physical files or electronically, provided they comply with regulations regarding electronic storage and retrieval. It is essential to ensure that the completed forms are accessible for inspection by authorized government officials.

Penalties for Non-Compliance

Employers who fail to comply with the requirements for the USCIS Form I-9 may face significant penalties. These can include civil fines for failing to complete the form, maintaining inaccurate records, or hiring unauthorized workers. The fines can vary based on the severity of the violation, and repeat offenders may face increased penalties. It is crucial for employers to understand their responsibilities and ensure that the form is completed correctly and retained as required by law.