Bunker Delivery Note Sample PDF 2019-2025 Form

Understanding the Components of a Bunker Delivery Note

A bunker delivery note is a crucial document in the maritime industry, serving as proof of fuel delivery. It typically includes essential information such as:

• Vessel details: Name, flag, and IMO number of the ship receiving the fuel.
• Supplier information: Name and contact details of the fuel supplier.
• Delivery date and time: When the fuel was delivered to the vessel.
• Quantity of fuel: The amount of fuel delivered, often measured in metric tons or liters.
• Fuel type: Specification of the type of fuel delivered, such as marine diesel or heavy fuel oil.
• Signature: Signatures from both the supplier and the vessel representative, confirming the delivery.

Steps to Complete a Bunker Delivery Note

Filling out a bunker delivery note requires careful attention to detail to ensure accuracy and compliance. Here are the steps to complete this document:

1. Gather necessary information: Collect details about the vessel, supplier, and fuel type.
2. Enter vessel details: Fill in the name, flag, and IMO number of the vessel receiving the fuel.
3. Provide supplier information: Include the name and contact details of the fuel supplier.
4. Document delivery specifics: Record the delivery date, time, and quantity of fuel provided.
5. Specify fuel type: Clearly state the type of fuel delivered.
6. Obtain signatures: Ensure both parties sign the document to validate the transaction.

Legal Considerations for Bunker Delivery Notes

The bunker delivery note serves as a legally binding document, provided it meets specific criteria. To ensure its legal standing:

• Compliance with regulations: Ensure adherence to relevant maritime laws and regulations.
• Proper signatures: Both the supplier and the vessel representative must sign the document.
• Retention of records: Keep copies of the bunker delivery note for a specified duration, as required by law.

Examples of Bunker Delivery Notes

Reviewing examples of bunker delivery notes can provide clarity on how to structure your document. A typical bunker delivery note sample may include:

• A header with the title "Bunker Delivery Note."
• Sections clearly delineating vessel and supplier information.
• A table format for recording the quantity and type of fuel delivered.
• Signature lines for both parties at the bottom of the document.

Digital Versus Paper Bunker Delivery Notes

Choosing between digital and paper bunker delivery notes involves considering several factors:

• Efficiency: Digital notes can be filled out and signed quickly, reducing processing time.
• Storage: Electronic documents are easier to store and retrieve compared to physical copies.
• Security: Digital notes can be secured with encryption and access controls, enhancing confidentiality.

Retention Requirements for Bunker Delivery Notes

Proper retention of bunker delivery notes is essential for regulatory compliance. Here are key points regarding retention:

• Duration: Retain bunker delivery notes for a minimum of five years, as recommended by industry standards.
• Accessibility: Ensure that records are easily accessible for audits or inspections.
• Format: Keep both digital and paper copies as needed to comply with legal requirements.