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Understanding the i9 fillable form

The i9 fillable form, officially known as the Employment Eligibility Verification form, is a document required by the U.S. government for employers to verify the identity and employment authorization of individuals hired for employment in the United States. This form is essential for ensuring compliance with immigration laws and must be completed by both the employee and employer. The i9 form fillable version allows users to complete the document digitally, making the process more efficient and accessible.

Steps to complete the i9 fillable form

Completing the i9 fillable form involves several key steps:

• Section 1: The employee must provide personal information, including their name, address, date of birth, and immigration status. This section must be completed on or before the first day of employment.
• Section 2: The employer is responsible for completing this section by reviewing the employee's documents that establish identity and employment authorization. This must be done within three business days of the employee's start date.
• Section 3: This section is used for reverification of employment eligibility for employees whose work authorization has expired or for those who have been rehired.

Legal use of the i9 fillable form

The i9 fillable form is legally binding when completed in accordance with U.S. federal laws. It must be filled out accurately to avoid penalties for non-compliance. Employers are required to retain the completed form for a specific period, typically three years after the date of hire or one year after the employee's termination, whichever is later. Failure to comply with these regulations can result in fines and other legal consequences.

Required documents for the i9 fillable form

When completing the i9 form, employees must provide valid documentation to establish their identity and employment eligibility. Acceptable documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
• List B: Documents that establish identity only, such as a driver's license or state ID.
• List C: Documents that establish employment authorization only, such as a Social Security card.

Form submission methods for the i9 fillable form

The completed i9 fillable form can be submitted in several ways:

• In-person: The employee can present the completed form to their employer during the onboarding process.
• Electronically: Employers may choose to store completed forms electronically, provided they comply with relevant eSignature laws.
• Mail: In some cases, employers may allow employees to submit the form via mail, though this is less common.

IRS guidelines for the i9 fillable form

The IRS does not directly govern the i9 form; however, it is essential for employers to understand that the form is part of compliance with federal immigration laws. Employers must ensure that they are following guidelines set forth by the U.S. Citizenship and Immigration Services (USCIS) when using the i9 form. This includes the proper retention of the form and ensuring it is completed accurately to avoid any potential audits or penalties.