2019-2025 Form

What is the 1-9 Form Fillable

The 1-9 Form Fillable, officially known as the Employment Eligibility Verification form, is a crucial document used in the United States. It is required by the federal government to verify the identity and employment authorization of individuals hired for employment. Employers must complete this form for each new employee to ensure compliance with immigration laws. The fillable version allows for easy digital completion, making it more accessible for both employers and employees.

How to use the 1-9 Form Fillable

Using the 1-9 Form Fillable is straightforward. Employers should provide the form to new hires, who will need to fill out Section 1, which includes personal information such as name, address, and date of birth. After the employee completes this section, the employer must fill out Section 2, verifying the employee's identity and employment eligibility by examining the appropriate documents. This process can be done electronically, allowing for a more efficient workflow.

Steps to complete the 1-9 Form Fillable

Completing the 1-9 Form Fillable involves several key steps:

• Section 1: The employee fills out their personal information, including their full name, address, date of birth, and citizenship status.
• Section 2: The employer reviews and verifies the employee's documents, which may include a passport, driver's license, or social security card.
• Section 3: This section is used for reverification and rehires, if applicable.
• Signature: Both the employee and employer must sign and date the form to validate it.

Legal use of the 1-9 Form Fillable

The 1-9 Form Fillable is legally binding when completed correctly. It must be retained by the employer for a specific period, typically three years after the date of hire or one year after the employee's termination, whichever is longer. Failure to complete and retain this form can result in penalties for employers, including fines and legal issues. Therefore, it is essential to ensure that all information is accurate and that the form is stored securely.

IRS Guidelines

The Internal Revenue Service (IRS) provides specific guidelines regarding the use of the 1-9 Form Fillable. Employers must ensure that the form is completed within three days of the employee's start date. Additionally, the IRS emphasizes the importance of using the most current version of the form, as outdated versions may not be accepted. Employers should regularly check for updates to ensure compliance with federal regulations.

Required Documents

To complete the 1-9 Form Fillable, employees must present valid documents that establish both their identity and employment authorization. The documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport.
• List B: Documents that establish identity, such as a driver's license.
• List C: Documents that establish employment authorization, such as a Social Security card.

Employees must provide either one document from List A or one document from List B and one from List C.