2019-2025 Form

What is the 1-9 Form Fillable

The 1-9 Form Fillable is a document required for verifying the identity and employment authorization of individuals hired for work in the United States. This form is essential for employers to ensure compliance with federal immigration laws. It collects information such as the employee's name, address, date of birth, and citizenship status, along with documentation that proves their eligibility to work in the U.S. The form must be completed by both the employer and the employee, ensuring that all information is accurate and up to date.

How to use the 1-9 Form Fillable

Using the 1-9 Form Fillable involves several steps. First, the employee must provide their personal information, including their legal name and address. Next, they need to select the appropriate citizenship status and provide supporting documentation, such as a passport or driver's license. The employer then reviews the provided documents to confirm the employee's identity and eligibility. It is crucial to complete the form accurately and ensure it is signed and dated by both parties to maintain compliance with federal regulations.

Steps to complete the 1-9 Form Fillable

Completing the 1-9 Form Fillable involves a systematic approach:

• Begin by entering the employee's personal information in Section 1, including their name, address, and date of birth.
• Select the appropriate citizenship status from the options provided.
• Provide the necessary documentation to prove identity and work authorization.
• In Section 2, the employer must review the documents and fill out their information, including the date of hire.
• Both the employee and employer must sign and date the form to validate it.

Legal use of the 1-9 Form Fillable

The 1-9 Form Fillable is legally binding and serves as a critical document for employers to verify the employment eligibility of their employees. Under the Immigration Reform and Control Act, employers are required to complete this form for each new hire. Failure to comply with these regulations can result in penalties, including fines and legal repercussions. It is important for both employers and employees to understand their responsibilities regarding the completion and retention of this form.

IRS Guidelines

The Internal Revenue Service (IRS) provides specific guidelines regarding the completion and retention of the 1-9 Form Fillable. Employers must keep the completed form on file for at least three years after the date of hire or one year after the employee's termination, whichever is longer. Additionally, the IRS emphasizes the importance of accurate and honest information on the form, as discrepancies can lead to audits or penalties. Employers should regularly review their compliance with IRS guidelines to avoid potential issues.

Form Submission Methods (Online / Mail / In-Person)

The 1-9 Form Fillable can be submitted in various ways, depending on the employer's preferences. While the form itself does not need to be submitted to any government agency, it must be retained in the employer's records. Employers may choose to keep the form in a physical file or utilize electronic storage solutions. If opting for electronic storage, it is essential to ensure that the form is securely stored and easily accessible for audits or inspections. Employers should familiarize themselves with best practices for document retention and security.