I9 Printable 2018

What is the I-9 Printable?

The I-9 Printable, officially known as the Employment Eligibility Verification form, is a crucial document used in the United States to verify the identity and employment authorization of individuals hired for employment. Employers must complete this form for each new employee, ensuring compliance with federal law. The I-9 form requires specific information from both the employee and employer, including personal identification details and proof of citizenship or legal residency.

How to Use the I-9 Printable

Using the I-9 Printable involves several steps to ensure proper completion. First, the employee must fill out Section 1 of the form, providing personal information such as name, address, and date of birth. Next, the employer must complete Section 2 by reviewing the employee's identification documents and noting the details on the form. It is essential to complete the I-9 within three business days of the employee's start date to comply with regulations.

Steps to Complete the I-9 Printable

Completing the I-9 Printable requires attention to detail. Follow these steps:

• Obtain the latest version of the I-9 form from the U.S. Citizenship and Immigration Services (USCIS) website.
• Have the employee fill out Section 1, ensuring all fields are completed accurately.
• Collect the necessary identification documents from the employee, which may include a passport, driver's license, or Social Security card.
• Complete Section 2, verifying the documents presented and recording the information on the form.
• Sign and date the form, and retain it for your records.

Legal Use of the I-9 Printable

The legal use of the I-9 Printable is mandated by federal law. Employers are required to complete this form for all new hires to ensure they are legally authorized to work in the United States. Failure to comply with I-9 requirements can result in penalties, including fines and potential legal action. It is important for employers to maintain accurate records and ensure that the form is completed correctly to avoid any compliance issues.

Filing Deadlines / Important Dates

While there are no specific filing deadlines for the I-9 Printable, it is crucial to complete the form within three business days of an employee's start date. Employers should also stay informed about any updates to the I-9 form or related regulations, as changes may affect compliance requirements. Regularly reviewing and updating personnel records can help ensure adherence to deadlines and legal obligations.

Required Documents

To complete the I-9 Printable, employees must provide acceptable documents that establish both identity and employment authorization. The documents are categorized into three lists:

• List A: Documents that establish both identity and employment authorization, such as a U.S. passport or a permanent resident card.
• List B: Documents that establish identity, such as a driver's license or state ID.
• List C: Documents that establish employment authorization, such as a Social Security card or birth certificate.