2017-2025 Form

What is the 1096 Online Form

The 1096 Online Form is a summary form used by tax-exempt entities to report information about various types of income. It accompanies forms such as the 1099, 1098, 5498, or W-2G when these documents are filed on paper. This form serves as a cover sheet to provide the IRS with essential information about the forms being submitted. It is important to note that if these forms are filed electronically, the 1096 is not required.

Steps to complete the 1096 Online Form

Completing the 1096 Online Form involves several straightforward steps:

1. Enter the organization's name and address in the designated fields.
2. Provide contact information, including the name, phone number, email address, and fax number if applicable.
3. Input your Employer Identification Number (EIN) or Social Security Number (SSN).
4. Indicate the number of forms being submitted in the appropriate field.
5. List the total federal income tax withheld in Section 4.
6. In Box 5, enter the total of all payments made.
7. Mark the type of form being submitted with an “X” in the correct box.
8. Sign and date the form to validate the submission.

Filing Deadlines / Important Dates

It is crucial to be aware of the filing deadlines for the 1096 Online Form. Generally, paper submissions must be postmarked by February 28 of the tax year. If filing electronically, the deadline is typically April 1. For those needing additional time, a 30-day extension can be requested by submitting Form 8809, either electronically or as a hard copy.

Legal use of the 1096 Online Form

The 1096 Online Form is legally required for tax-exempt organizations that submit paper versions of certain information returns. It ensures compliance with IRS regulations by summarizing the information reported on the accompanying forms. Failure to submit the 1096 when required can result in penalties, making it essential for organizations to understand their obligations regarding this form.

Key elements of the 1096 Online Form

Several key elements are essential to accurately complete the 1096 Online Form:

• Organization Information: Name and address of the entity filing the form.
• Contact Details: Information for a representative who can be reached regarding the submission.
• EIN or SSN: Unique identification number for the organization or individual.
• Form Count: Total number of forms being submitted.
• Federal Income Tax Amount: The total tax withheld, if applicable.
• Type of Form: Indication of the specific forms being summarized.
• Signature and Date: Required to validate the submission.

How to obtain the 1096 Online Form

The 1096 Online Form can be obtained through various methods. Organizations can download the form directly from the IRS website or access it through tax preparation software that supports electronic filing. Additionally, hard copies can be ordered from the IRS or purchased at office supply stores. It is important to ensure that the correct version of the form is used to avoid issues with processing.