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 Fillable I 9 Form 2017

I 9 PDF 2017-2025 Form

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What is the Fillable I-9 Form

The fillable I-9 form is a crucial document used by employers in the United States to verify the identity and employment eligibility of their employees. This form is required for all individuals hired for employment in the U.S. The I-9 consists of three sections that must be completed accurately: the employee's personal information, the employer's verification, and a section for reverification if necessary. The form ensures compliance with federal immigration laws and helps maintain a legal workforce.

How to Use the Fillable I-9 Form

Using the fillable I-9 form is straightforward. Employers can download the form in PDF format, which allows for easy filling and signing. Employees should provide their personal details, including name, address, and date of birth, and indicate their citizenship or immigration status. Once completed, the employer must review the information, verify the employee's identity with supporting documents, and then sign the form. This process can be efficiently managed online, reducing paperwork and streamlining the hiring process.

Steps to Complete the Fillable I-9 Form

Completing the fillable I-9 form involves several key steps:

  • Download the I-9 form from a reliable source.
  • Fill out Section 1 with the employee's personal information and immigration status.
  • Sign and date Section 1 to confirm the information is accurate.
  • Employers must complete Section 2 by reviewing the employee's documents and entering the relevant details.
  • Sign and date Section 2 to certify the verification process.
  • Retain the completed form for three years after the date of hire or one year after the employee's termination, whichever is longer.

Required Documents

When filling out the I-9 form, employees must provide specific documents to verify their identity and employment eligibility. These documents fall into three categories:

  • List A: Documents that establish both identity and employment eligibility, such as a U.S. passport.
  • List B: Documents that establish identity, like a driver's license or state ID.
  • List C: Documents that establish employment eligibility, such as a Social Security card.

Employers must ensure that the documents presented are valid and unexpired.

Legal Use of the Fillable I-9 Form

The fillable I-9 form is legally mandated by U.S. immigration law. Employers are required to complete this form for every new hire to ensure compliance with the Immigration Reform and Control Act. Failure to properly complete and retain the I-9 can result in penalties, including fines and legal repercussions. It is essential for employers to understand their responsibilities regarding the I-9 form to maintain a lawful workforce.

Penalties for Non-Compliance

Non-compliance with I-9 regulations can lead to significant penalties for employers. These may include:

  • Fines for failing to complete the form or for incomplete forms.
  • Fines for knowingly hiring unauthorized workers.
  • Potential criminal charges for repeated violations.

Employers should prioritize proper completion and retention of the I-9 form to avoid these consequences.

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