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 W9 Forms Printable Gov 2018

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What is a W-9 tax form? What is a W-9 tax form?

What is the W-9 Form?

The W-9 form, officially known as the Request for Taxpayer Identification Number and Certification, is a document used in the United States for tax purposes. It is primarily utilized by businesses to collect information from independent contractors, freelancers, and vendors. The form requires individuals to provide their name, business name (if applicable), address, and taxpayer identification number (TIN), which can be either a Social Security Number (SSN) or an Employer Identification Number (EIN).

How to Obtain the W-9 Form

To obtain the W-9 form, individuals can visit the official IRS website, where the form is available for download in a printable format. It is important to ensure that you are using the most current version of the form to comply with IRS requirements. The form can be easily printed and filled out by hand or completed digitally if using a compatible software solution.

Steps to Complete the W-9 Form

Completing the W-9 form involves several straightforward steps:

  • Provide your name as it appears on your tax return.
  • If applicable, enter your business name.
  • Fill in your address, ensuring it matches your tax records.
  • Indicate the appropriate taxpayer identification number (SSN or EIN).
  • Sign and date the form to certify that the information provided is accurate.

Legal Use of the W-9 Form

The W-9 form is legally binding and must be filled out accurately to avoid penalties. It is used by businesses to report payments made to contractors and freelancers to the IRS. The information provided on the W-9 is crucial for the issuance of 1099 forms at year-end, which report income to the IRS. Misrepresentation or failure to provide accurate information may result in fines or penalties from the IRS.

Filing Deadlines / Important Dates

While the W-9 form itself does not have a submission deadline, it is important for individuals to provide it to the requesting party in a timely manner. Businesses typically require the W-9 before making payments to ensure compliance with IRS reporting requirements. For tax reporting purposes, 1099 forms must be filed by January thirty-first of the following year, making it essential to submit the W-9 promptly to avoid delays.

Form Submission Methods

The W-9 form can be submitted in several ways, depending on the preferences of the requesting party:

  • Electronically via email, if the recipient accepts digital submissions.
  • Printed and mailed to the requesting business.
  • Hand-delivered in person, if applicable.

Examples of Using the W-9 Form

The W-9 form is commonly used in various scenarios, including:

  • Freelancers providing services to a business that requires tax reporting.
  • Independent contractors working on projects for multiple clients.
  • Vendors supplying goods or services to a company.

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