Buy Digital Signature for Secure eSignatures
Award-winning eSignature solution
What buying a digital signature means
Buying a digital signature means getting a software-based signing solution that lets people sign documents electronically with identity checks, timestamps, and a secure audit trail. In the U.S., SignNow supports this workflow by attaching a signer’s action to a specific record, capturing evidence of consent, and protecting the file against later changes. The resulting record can support ESIGN and UETA use cases when the signer intended to sign and the transaction keeps the needed logs, access controls, and retention records.
Quick steps to buy a digital signature
A simple workflow helps teams set up digital signing quickly while keeping control over access, records, and signer verification.
Choose a plan:
Open a SignNow plan that fits your document volume and compliance needs. Prepare the file:
Upload the document, then add signature and required form fields. Configure signing:
Set signer order, authentication, and delivery method before sending. Save the record:
Review the completed record, then archive it with the audit trail.
How digital signing works
A digital signature workflow moves from preparation to signing, then into a secured record that keeps the transaction easier to review later.
Prepare: Upload the file and add the fields each signer must complete. Configure: Set signer order, identity checks, and delivery preferences. Distribute: Send the document and let signers complete it on their device. Archive: Store the finished record with its audit trail and timestamps.
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
Security controls for digital signatures
PKI:
X.509 certificates:
2FA:
SMS OTP:
ID verification:
Digital certificates:
Mobile options and device support
SignNow supports mobile signing on iOS and Android, with app-based workflows for teams that work away from desks.
Mobile apps SignNow iOS and Android apps support mobile signing on current devices. Offline signing Offline capture helps when a field team loses a stable connection. Document capture Camera capture turns paper forms into signable files on the spot.
Managed devices, SSO, and admin-controlled access fit regulated teams that need secure rollout, consistent permissions, and policy-based document handling.
Who benefits most from digital signatures
Different business types use digital signatures for different documents, but the shared need is secure, traceable completion.
Real estate teams use SignNow to send leases, rental applications, and closing paperwork to clients who need to sign quickly across desktop and mobile devices. Healthcare organizations use SignNow to collect patient signatures on intake, consent, and release forms while keeping access controls and HIPAA expectations in view. Legal and finance teams use SignNow for contracts, approvals, and recordkeeping that need audit trails, controlled routing, and repeatable document templates.
These tasks are executed by both individual contributors and centralized administrators depending on organizational policy and required controls.
Users, roles, and permissions
An account administrator controls users, templates, and permissions for the organization. In SignNow, admins can manage access, assign roles, and keep shared templates available to the right teams without exposing sensitive documents to unnecessary edits or sends. A delegated sender prepares documents for others who should not create workflows from scratch. SignNow shared templates and sending controls let operations, HR, legal, or finance teams reuse approved forms while keeping review and approval steps consistent across locations.
Ways to send and sign
- Use the web app when you need to prepare, send, and track documents from a desktop browser with full visibility into signer status and document history.
- Use the mobile app when signers must complete documents in the field, on a phone, or after a meeting without returning to a desktop.
- Use kiosk mode when multiple people sign at a shared device during events, intake, or front-desk workflows that move from person to person.
- Use shareable signing links when you need fast access for external signers who should open the document directly without creating a complex workflow.
Key features and benefits
SignNow combines signing, tracking, and workflow controls in a way that supports both simple and regulated document processes.
Audit trail
SignNow adds timestamps, signer identity, and document history so each completed file has evidence that supports review, retention, and transaction integrity under U.S. eSignature rules.
Templates
Templates let teams reuse approved forms while keeping the same fields, signer order, and routing rules in place across repeated transactions.
Mobile access
Mobile signing supports field work, remote review, and quicker turnaround when a signer is away from a desk or office.
Kiosk mode
Kiosk mode helps collect signatures on shared devices when many people need to sign in person and move through a queue.
Bulk send
Bulk send reduces repetitive routing for teams that need to distribute the same file to many recipients with controlled delivery.
Advanced controls
Advanced plans add integrations, permissions, and authentication options that help larger teams keep workflows aligned with business and compliance rules.
Retention and record-keeping practices
Good retention practices keep signed records usable, defensible, and easy to retrieve when a review, audit, or dispute arises.
Keep HIPAA records for 6 years
Separate retention by regulation
Use secure archival storage
Preserve the evidence package
Pricing and plan comparison
Verified 2026 plan figures help compare entry pricing, signing controls, and compliance coverage across major vendors.
| Features | SignNow | DocuSign | Adobe Sign | PandaDoc | HelloSign |
|---|---|---|---|---|---|
| Starting price | $8/user/mo, annual | $15/user/mo, annual | $14/user/mo, annual | $19/user/mo, annual | $15/user/mo, annual |
| Free trial | 7 days | Not verified | Not verified | Not verified | Not verified |
| Bulk send | Business Premium | Plan dependent | Plan dependent | Plan dependent | Plan dependent |
| Audit trail | Included | Included | Included | Included | Included |
| HIPAA compliance | BAA required | Available | Available | Not verified | Available |
Risks of poor signature handling
Consent gap
Access exposure
Retention failure
Exclusion risk
FAQs and troubleshooting
These answers cover plan limits, compliance needs, and signing issues that matter when teams buy digital signature tools.
If HIPAA workflows are required, use a SignNow setup with a BAA and restrict access to PHI. HIPAA allows electronic signatures when the Security Rule’s access, integrity, and audit controls are in place and the vendor agreement covers PHI handling.
If a signed PDF fails verification, check whether the file was altered after completion. SignNow audit trails, timestamps, and tamper-evident records help show whether the document changed after signing, which is important for ESIGN and UETA evidence.
If a user cannot sign from mobile, confirm the iOS or Android app version and the document’s sharing permissions. SignNow mobile apps support field signing, but the sender still controls who can access the file and which actions are allowed.
If you need stronger identity proof, enable SMS OTP or ID verification. SignNow supports signer authentication steps that improve attribution, especially for higher-risk documents where intent and identity need clearer evidence than email access alone.
If a workflow needs retention controls, export the completed file and audit trail into your records system. SignNow keeps signed records and logs available for review, which helps teams align retention with HIPAA, FINRA, or internal policy requirements.
If your plan limit blocks a workflow, check whether the feature sits in Business Premium, Enterprise, or Site License. SignNow separates capabilities such as bulk send, advanced signer authentication, API access, and SSO across paid tiers.
Key performance indicators that demonstrate SignNow's proven track record.