Security and authentication

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What is dual-factor authentication?

It’s a method of giving users access to a platform or service to protect it from other people who those users don’t want accessing or viewing their information. As the name suggests, it consists of two steps (factors). The simplest example of one-factor authentication is using a login and password to access a website or a tool. However, passwords have become less secure as they can be stolen or picked up, or your account can be hacked. That’s why having recipients give an extra layer of identification can boost your infosecurity. There are three types of two-factor authentication. After entering the password, users can be asked to provide something they own (like a bank card or other object), something they know (a PIN code, one-time password, SMS code, etc), or something they are (biometrics as individual physical characteristics).

Protecting documents with multi-factor authentication is important. Contracts, financial documents, and many other types of documentation are often confidential. Sharing them online with your partners, customers, or even within your organization must be secure. signNow understands that and has built a system for assuring you can secure your content. Invite recipients to sign your agreements and forms by emailing them and select Advanced sending options. There, you can set a password request, an SMS, a phone call to verify your recipient’s identity.

What is a secure document?

A secure document is one that has restricted access. Talking about traditional paper documents, you can protect them from unauthorized access by keeping them locked away in a safe or secure filing cabinet. When we talk about e-documents, you lock the document itself using a password or code. Use signNow for securely collecting eSignatures from clients or partners by applying a password or code to the file first. Alternatively, you can grant access via SMS or phone call verification. Enter your recipient’s phone number before sending them anything for signing. Doing the above is a sure way to keep your documents safe and readable by only those who you want reading or signing them.

How do you set a password for emailing a document?

signNow allows you to restrict access to your documents. Select a file, edit it: add various fillable fields like Signature Field or My Signature. Then set Roles for each of them (the fields you place), and click on Invite to sign. Add your recipients’ email addresses, customize messages for them, and then click on Advanced Options. There you can find the authentication options for protecting your document from unauthorized access. For each Signer, change the No Authentication option to Password. Type in your secret keyword. Set the expiration period between 1 and 180 days, as well as when the reminders should be automatically sent. Just don’t forget to communicate with your signers about their passwords. They’ll need them to access and eSign the form(s) you send them.

How to add a signature to secured PDF

signNow can ask you to prove your identity before signing a document in several different ways. If you need to provide a password for viewing it, look carefully in the email you received or in other messages from the form’s author. If you don’t find it, contact the author to provide it again. In addition to the password, you may also need to enter a code from an SMS to open the document. You’ll receive one once you try to view the form and enter your phone number. Once you open the PDF, fill it out and eSign it by typing, drawing, or uploading your signature.

How to sign a password-protected PDF

If you received a signNow signature request, you can easily eSign the form with a legally-binding eSignature even without even having an account. However, it’s also possible that you can receive a file that’s been locked. To unlock a form, you should check your email and other messages. You should have a password from the document owner. If there isn’t one, get in touch with the document owner and ask them to send it with you. Once you have it, open the email again -> View Document and enter the password. By clicking Start, you’ll be prompted to fill out the form from the very first blank field and approve the document in a manner you like. signNow gives you three options for eSigning: type, draw, or upload an image of your handwritten signature. When it’s ready, just click on the Done button, and your signed copy will be automatically sent back.

How to protect an electronic signature in PDF

Documents with sensitive data must be protected from unauthorized access whether they’re in paper or in digital format. One of the reasons why choosing signNow for a secure electronic document workflow is a good idea is that it provides several ways of protecting documents. When you invite someone to sign a PDF, use Advanced options to set authentication. For password protection, you should create a password and give it to recipients. Set up when the invite will expire (it can be from 3 to 180 days). Tell the system when to send email reminders to sign your PDF. Besides the password, you can also choose to protect your document and verify signers using an SMS code or a phone call. Select what you find safer. Collect eSignatures fast and securely with signNow.
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