Top eSignature for signing employment contracts in HR

signNow is the most straightforward eSignature solution that saves HR teams from paperwork hassles. Collect legally-binding offer letters from your candidates so they can sign NDA and other professional paperwork within minutes, and you can close your tasks on time. Make your routine document processes fast, easy, and efficient with signNow.


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signNow features that users love

Speed up your paper-based processes with an easy-to-use eSignature solution.

Edit PDFs
Generate templates of your most used documents for signing and completion.
Send documents for signing
Create and customize a signature invite to send your document for signing.
Private Cloud Solutions
Create teams to collaborate on documents and templates in real time.
Highly-protected Digital Signatures
Send documents for signing to multiple recipients at once using a CSV file.
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How to collect eSignatures with signNow

Watch our video instruction on how to use signNow capabilities to optimize your human resources onboarding process and signing new work contracts online with maximum efficiency. Learn about our platform’s straightforward usability and get to know how it can help HR teams improve their performance.

How to improve HR processes with signNow

Create multi-use templates

Optimize repeatable tasks by creating a versatile fillable offer letter template for quick use whenever you need it.

Sign any paperwork in clicks

Create legally valid eSignatures on an employment agreement by drawing your signature, typing it, or uploading its image.

Collect legally-binding eSignatures

Send HR forms for approval using email, signing links, or a bulk send. Get them back, accomplished and properly signed, within minutes.

Work in collaboration with your team

Complete tasks as a team. Create an automated employee onboarding process together with your colleagues to finish your tasks more efficiently.

Set up software integrations

Incorporate signNow with popular CRM and cloud tools or connect it with your custom HR app using an API to eSign NDA forms in a single workspace.

Monitor document status in real-time

Track the status of your signature invites, review all actions your recipients took on your documents, and send reminders to get them signed on time.
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Why choose

  • eSigning speed and convenience. Sign and quickly collect accomplished forms from your employees through email, signing links, or bulk send invites.
  • Robust features with transparent pricing. Get everything you need to have your offer letters completed and signed promptly, all at a fair price.
  • Multitude native and API integrations. Connect signNow in only a few clicks to your department’s most used application to manage and sign forms without going outside your comfortable online work environment.

Enterprise-grade security and compliance

signNow is committed to protecting your sensitive information by complying with global industry-specific security standards.

GDPR compliance
GDPR compliance
Regulates the use and holding of personal data belonging to EU residents.
SOC 2 Type II Certified
SOC 2 Type II Certified
Guarantees the security of your data & the privacy of your clients.
PCI DSS certification
PCI DSS certification
Safeguards credit/debit card data for every monetary transaction a customer makes.
21 CFR Part 11
21 CFR Part 11
FDA-backed standards for electronic documentation and electronic signatures.
HIPAA compliance
HIPAA compliance
Protects the private health information of your patients.
CCPA compliance
CCPA compliance
Enhances the protection of personal data and the privacy of California residents.
Collect signatures
Reduce costs by
per document
Save up to
per employee / month

How to quickly sign NDAs with legally-binding eSignatures

Personnel administration is document-heavy, making HR specialists spend up to 25% of their time on paper-related tasks. Professional eSignature solutions like signNow facilitate paperwork preparation and speed up your signature collection. See how our service helps your HR department sign professional paperwork and optimize recruitment, onboarding, payroll, and other personnel workflows.

Here is a quick guide for Human Resources to sign their professional forms online:

  • 01. Log in to your signNow account or register with a 7-day free trial to start exploring our solution.
  • 02. Go to your profile settings and secure it with extra authentication measures while you configure your teams.
  • 03. Click Upload or Create to import an employment agreement form from your device, cloud, or template catalog.
  • 04. Make the necessary changes in the document by adding fields for various data to fill out.
  • 05. Sign the form yourself by placing the My Signature field and selecting your preferred signing method.
  • 06. Add Signature Fields from the left-side tool pane and assign them to appropriate parties.
  • 07. Click Save and Close when ready and choose Make Template from the option list next to your form.
  • 08. Choose Invite to Sign or Create Invite Link to share the copy with your recipients.
  • 09. Use the Bulk Invite option if you need to collect multiple signatures simultaneously.
  • 10. Get notifications when your recipient finishes signing a work contract and check if any forms are waiting for eSignature.

Start using our tool for signing offer letters, employment contracts, and other documents online, and let your personnel department devote more time to people than it does to hard copies. Reduce administrative costs and prepare HR forms with maximum efficiency using signNow. Try it now!

How it works

Register and start your Work. Log in or create an account with a 7-day free trial, manage your profile settings, and create teams for further document collaboration.
Upload and edit your HR forms. Import a file to our editor, update it with various fillable fields, and save it as a template for later use in your staff management tasks.
Collect timely eSigned documents. Use email invites, signing links, or bulk send option, track your paperwork’s status in your Dashboard, and get your offer letter signed in minutes.

signNow eSignatures are the missing link for building seamless workflows

Any industry and department can benefit from signNow’s intuitive and secure solution.

Finance & accounting
Healthcare illustrations
Improve patient outcomes and free your staff from paper burdens by collecting and managing data online.
Use cases:
  • Patient intake
  • Consent forms
  • Insurance claims
IT illustrations
Roll out thousands of user accounts with a single sign-on in one day instead of weeks.
Use cases:
  • Project proposals
  • Maintenance authorizations
  • Equipment requests
HR illustrations
Save your HR team up to 10 hours per week by completing 80% of agreements in less than a day.
Use cases:
  • NDAs
  • Job offers and employment contracts
  • Recruiting and onboarding processes
Sales illustrations
Close deals 24x faster by collecting signatures in a matter of minutes instead of days.
Use cases:
  • Reusable contracts
  • Business proposals and quotes
  • Collecting payments
Finance & accounting illustrations
Finance & accounting
Shorten document turnaround from 2 days to 2 hours by speeding up contract cycles and payment collection.
Use cases:
  • Income tax returns
  • Account opening forms
  • Financial reports and collecting payments
Operations illustrations
Spend less than 2 minutes preparing a document for signature (instead of 21 minutes on a paper document).
Use cases:
  • Budget & cost optimization
  • Asset management
  • Policy management
Legal illustrations
Capture client signatures 24x faster in-person or remotely. Make the signing process fast and easy.
Use cases:
  • Loan agreements & affidavits
  • Promissory notes
  • Legal agreements


Below is a list of the most common signNow API questions and answers. Just choose a question to view a detailed answer.

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Connect signNow with your apps

Drive your business forward with signNow integrations. Initiate eSignature workflows without leaving your CRM, productivity app, or cloud storage.

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